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If you can access a file on your device, you can share the file with other people in Teams. This includes files (of any type) that are on the Files tab of your channels and chats, in your OneDrive or other cloud storage, and on your local device. Send the file itself or send a link to the file.

Share a file from OneDrive in Teams

When you upload a file to Teams, you can share it anytime with other people and groups. 

Desktop

To share a file in Teams for desktop:

  1. Select OneDrive  OneDrive icon in Teams, and go to My files  OD my files icon.

  2. Hover over the file you want to share and select Share  Share icon.

    1. Select Copy link  OD copy link icon to get a link you can paste into chat or email.

    2. Select Sharing settings  The "Settings" button found in the user interface to specify people and their permissions with the file.

  3. Select Apply to save changes.

  4. Select Send  Send icon.

iOS

To share a file in Teams for mobile (iOS):

  1. Open your Teams mobile app.

  2. Tap More  Microsoft teams More options icon.Files.

  3. Locate the file you want to share.

  4. Next to the file, tap More options  Select to see more options > Share.

    1. To share a file in a chat, tap the Chats tab and enter the name of the chat or person you want to send the file in.

    2. To share a file in a channel, tap the Channels tab and enter the name of the channel you want to send the file in.

  5. Add an optional message and tap Send  Send icon.

Android

To share a file in Teams for mobile (Android):

  1. Open your Teams mobile app.

  2. Swipe up from the navigation bar at the bottom and tap Files.

  3. Find the file you want to send and tap More options  Select to see more options > Share.

    1. To share a file in a chat, tap the Chats tab and enter the name of the chat or person you want to send the file to.

    2. To share a file in a channel, tap the Channels tab and enter the name of the channel you want to send the file to.

  4. Add an optional message and tap Send  Send icon.

Share a file in a chat

Desktop

To share a file in a chat message:

  1. Go to Teams and select Chat

  2. Open the chat conversation you want to share a file in.

  3. Select Attach file Choose file button beneath the compose box.

  4. Select OneDrive or Upload from my computer, depending on where the file is located.

  5. Select the file and then select Share or Open.

This will upload a copy of your original file.

Mobile

You can upload files to Teams on the desktop or web, and view them on your mobile device any time after that.

To attach a file to a channel conversation or a chat, tap Attach below the box where you type a message and select the file from your device or cloud storage service.

Tip: If the file you want to share is available in your computer's file directory, you can just drag it to the message. 

Share an uploaded file in Teams

Desktop

To share a file that's already been uploaded to Teams:

  1. To access all files you've recently opened and your OneDrive, tap More  Microsoft teams More options icon.Files.

  2. Go to the file you want and tap More options  Select to see more options  > Share. 

  3. Search and tap a person or group name in the Chat tab, or tap a channel from the Channel tab.

Mobile

To share a file that's already been uploaded to Teams:

  1. Swipe up from the navigation bar at the bottom of the app and then tap Files.

  2. Find the file you want in cloud storage or the list of recently opened files and then tap More options  Select to see more options > Share.

  3. Locate the person or group you want to share the file with by searching by person, keyword, or group name in the Chat tab, and keyword or channel name in the Channel tab.

Share a file in a chat

Desktop

To share a file in a chat message:

  1. Open the chat conversation you want to share a file in.

  2. Select Attach Choose file button beneath the compose box.

  3. Select OneDrive or Upload from my computer (depending on where the file is located).

  4. Select the file and select Share or Open.

If the file you want to share is available in your computer's file directory, you can drag and drop it into a message:

  1. Go to Chat on the left side of Teams.

  2. Select an existing conversation or start a new chat.

  3. Drag and drop the file you want to share into the box where you type a message and select Send. All the files you share in the chat are available in the Files tab at the top of your chat.

Mobile

iOS

To share a file in a chat message:

  1. Open the chat conversation you want to share the file in.

  2. Tap Attach below the compose box.

  3. Select the file from your device or cloud storage service.

You can upload files to Teams on the desktop or web and view them on your mobile device any time after that.

Android

To share a file in a chat message:

  1. Open the chat conversation you want to share the file in.

  2. Tap Attach below the compose box.

  3. Select the file from your device or cloud storage service.

You can upload files to Teams on the desktop or web and view them on your mobile device any time after that.

Share a file in a channel

  1. Select Attach  Choose file button beneath the box where you type your message in a channel.

  2. Find the file you want to attach:
    • Select Recent to choose a file you recently opened.
    • Select Browse Teams and Channels to choose from all the files you have access to in Teams.
    • Select OneDrive or Upload from my computer (depending on where the file is located).

  3. Select Upload a copy.

You can also go to the Files tab and select Upload.

Tip: If the file you want to share is available in your computer's file directory, you can just drag it to the message.

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