Is it possible to add a participant account to all the meetings of happening in organization?

Question

Hi!

I want to add a user account as a participant to all the meetings that are happening in an organization. Is this possible to achieve through some kind of administrator settings / global settings for teams?

for e.g I want xyz@harsh.com .com to be a participant in all of the meetings.

Answer 1

Hi @AbdulHadi-9960

Do you mean you want to add this user account to all your Teams meeting? In other words, no matter who create Teams meeting, this user could be add as participant, right?

If the answer is right. it is not feasible. There is no such settings for your requirements in Teams admin center. And when everyone create a new meeting, the meeting link is different, so you could only manually add the user account when a new meeting creating.

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Answer 2

You can setup a mail flow rule which "detects" a meeting request and uses the "add recipients" action. Do note that the built-in "Message type > Calendaring" condition will act on all calendar items, not just meeting invites. Instead, use the X-MS-Exchange-Calendar-Originator-id, x-ms-exchange-calendar-series-instance-id, or similar headers. Example here: https://office365itpros.com/2020/02/11/adding-disclaimer-calendar-meeting-requests/

Oh, and if you want to detect Teams meetings only, you can add a check for the Join url or any other text part of the Teams meeting info insert.