SharePoint List Workflow Grant Access Quandry

Peter West 1 Reputation point
2022-03-31T19:41:35.097+00:00

Hi All

Hoping someone can help. I have a SharePoint list which all site users have access to, however the content is confidential, except if you have created the list item, or been assigned it for approval. I used the 'Stop Sharing an Item' and then 'Grant Access' line to do this.

HOWEVER, i would like to grant superuser access to 2 people who can oversee all items created. If I add another line for Grant Access, it will only apply to new items created and not items already on the register. I tried site permissions but unless i give the user Full Control (giving them power to delete the list), it does not seem to overwrite the workflow 'Stop Sharing an Item' line.

Hope this makes sense.

Thanks

Peter

SharePoint Workflow
SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
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  1. CaseyYang-MSFT 10,321 Reputation points
    2022-04-01T06:26:57.48+00:00

    Hi @Peter West ,

    According to your description, You could grant permissions in list settings.

    1.List settings > Permissions for this list > Grant Permissions

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    2.Type username > click "SHOW OPTIONS" > select permission level you want

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