Monitor with the CoE Power BI dashboard
With the Monitor section of the Center of Excellence (CoE) Power BI dashboard, you can query basic inventory (environments, apps, flows, makers, connectors, and audit logs) to monitor usage across your entire tenant and within each environment. These reports also support drill-downs and filtering, for example by maker department/country/city, connector usage, or premium feature usage.
Overview
The Overview – Power Apps, Power Automate and Chatbots page provides you with a tenant-wide overview of resources:
Total number of environments (and environments created this month)
Total number of environment makers
Total number of custom connectors
Total number of apps, app makers, and apps created this month
Total number of flows, flow makers, and flows created this month
Total number of bots, bot makers, and bots created this month
The visualizations highlight environments and makers that have the most resources, and show a map of where your makers are based.
Environments
The Environments page shows you how many environments, environment makers, and Microsoft Dataverse instances you have.
The graphs visualize:
The environment creation trend by environment type
The number of resources per environment
The number of environments by type
Top environment creators
The filters allow you to drill down and analyze specific environment types, maker trends, and changes over time through a filter on the Environment Created date.
Microsoft Teams Environments
The Microsoft Teams Environments page shows you the number of Microsoft Teams environments, environment makers, and resources in those environments you have
The graphs visualize:
The environment creation trend
The number of resources per environment
The tables of environments shows:
- Environment Name
- Link to the Environment in the Admin Center
- Link to the connected Microsoft Teams
- Owner
- Latest App launch in the environment
- Number of apps and flows
- A red icon if no apps or flows exist in the environments
- Created On date
The table of apps shows:
- App Name
- Owner
- Last Launched
- Created On date
- Modified On date
Note
Last Launched information is only available if the Audit Log has been configured.
Information about bots created via Power Virtual Agents in Microsoft Teams environments is currently not available in the CoE Starter Kit.
The filters allow you to filter by Owner as well as Created date.
Apps
The Apps page provides an overview of apps in your environment:
Total number of apps
Total number of apps created this month
Total number of app makers
Total number of canvas apps and model-driven apps
The number of production apps (a production app has had 50 active sessions, or active sessions by five unique users, in a month)
On the graphs, you can see your app creation trend, your top active departments, and environments that have the largest number of apps. Use the list view of all apps to sort your apps by unique users, sessions, users and groups shared with, and last launched date.
Filters on this page can help you narrow down this view by app owner, app display name, environment, maker department, or connector used.
The hamburger menu on this page helps you navigate to other reports relevant to Power Apps.
SharePoint integration
The SharePoint integration page provides an overview of apps created to customize SharePoint list or document library forms.
Navigate directly to the SharePoint site and view how many connectors are being used in a customized form.
Flows
The Flows page provides an overview of cloud-based API automation flows in your environment:
Total number of flows
Total number of flows created this month
Total number of flow makers
Total number of suspended and stopped flows
Through visuals, you can see your flow creation trend, your top active departments, and top environments. Use the list view of all flows to sort your flows by number of actions in a flow, flow creator, and flow state.
Filters on this page can help you narrow down this view by flow owner, flow display name, environment, maker department, or connector used.
Custom Connectors
The Custom Connectors page helps you understand what custom connectors you have, what endpoints they're connecting to, and which resources are using the custom connector.
Next to the total number of custom connectors and number of test connectors (those that have the word Test in the display name), you'll also see a connector creation trend, top connector makers, and the link between a connector and its consuming flow or app.
Filters help you narrow down the view by connector creator, environment, or created date.
App Connections
The Connections page shows which resources and makers are using which connectors and—at a high level—which resources and makers are using premium features.
The filters on this page are:
Connector tier (premium or standard)
Connector (Microsoft 365 Users, Dataverse, Azure AD)
The visuals then show you a list of all apps and makers using the tier or connector specified, in addition to the number of connections for the filters specified.
Virtual Agents
The Virtual Agents page provides an overview of bots in your environment:
Total number of bots
Total number of bots created this month
Total number of bot makers
Total number of published bots
Through visuals, you can see your bot creation trend, your top active departments, and top environments. Use the list view of all flows to sort your flows by number of components and flows in a bot, bot maker, and bot state. You can also view last launched date of the bot, in addition to the total number of sessions.
Filters on this page can help you narrow down this view by environment and by maker.
Desktop flows
The desktop flows page provides an overview of UI-based robotic process automation (RPA) flows in your environment:
Total number of desktop flows
Total number of desktop flows created this month
Total number of desktop flow makers
Through visuals, you can see your flow creation trend, your top active departments, and top environments. Use the list view of all flows to sort your flows by type, and flow state.
Filters on this page can help you narrow down this view by flow owner, flow display name, environment, maker department, or desktop flow type.
Desktop flows usage
The desktop flow usage page provides an overview of UI=based RPA flow runs in your environment:
- Number of runs per date and desktop flow type
- Total number of runs
- Last run date and status
Filters on this page can help you narrow down this view by desktop flow type, run status, maker, and environment.
Desktop flows errors
The desktop flow errors page provides an overview of UI-based RPA flow runs that have failed in your environment:
- Desktop flows run status
- Error type details
- Total number of runs, number of failed runs, and number of successful runs in addition to last run date and status
Filters on this page can help you narrow down this view by desktop flow type, run status, maker, and environment.
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