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Credit note corrections (Russia)

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Set up negative amount transactions as corrections

  1. Go to General ledger > Ledger setup > General ledger parameters.
  2. On the Ledger tab, on the Accounting rules FastTab, set the Correction option to Yes. Transactions that have negative amounts can now be posted as corrections in the general ledger.

Set up credit notes as corrections

  1. Go to Accounts receivable > Setup > Accounts receivable parameters.
  2. On the Updates tab, on the Invoice FastTab, set the Credit note as correction option to Yes.
  3. Go to Accounts payable > Setup > Accounts payable parameters.
  4. On the Invoice tab, on the Invoice FastTab, set the Credit note as correction option to Yes.

Set up the amount sign for a printed invoice

  1. Go to Accounts receivable > Setup > Forms > Form setup. –or– Go to Accounts payable > Setup > Forms > Form setup.
  2. On the Invoice tab, in the Credit notes print field, select a value. This field controls the amount sign in the printable form of the invoice.
  • Credit note: On the Printing page, the document lines have the opposite amount sign that the invoice lines have. In other words, the printed amounts will be positive.
  • Goods return: On the Printing page, the document lines have the same amount sign as the invoice lines. In other words, the printed amounts will be negative.

Create a credit note for correction in Accounts receivable

Post free text invoices as credit corrections

You can create and post free text invoices as credit corrections for return item transactions. Use the following procedure to correct a free text invoice that has both positive and negative invoice amounts.

  1. Go to Accounts receivable > Invoices > All free text invoices.
  2. Select an existing free text invoice for an item that was returned.
  3. On the Invoice lines FastTab, add an invoice line that has either a positive invoice amount or a negative invoice amount, depending on the type of correction.
  4. Select Post to open the Post free text invoice dialog box.
  5. Set the Credit correction option to Yes, and then select OK to post the invoice. This invoice has either a positive amount sign or a negative amount sign, depending on the direction of the correction. If the invoice amount is positive, you receive a message that states that the parameter for credit correction is activated.

Note

You can create a credit note by selecting Create credit note in the Cancel group on the Invoice tab of the Action Pane. Use the Mark check box to select the invoice and invoice lines, and then select OK. Lines are created that are identical to the invoice lines, but they have the opposite amount sign.

  1. On the Action Pane, on the Invoice tab, in the Related information tab, select Invoice journal to open the Invoice journal page.
  2. Select Transactions to open the Customer transactions page. Review the Correction column to verify that the transaction was generated as a correction for the return item transaction.

Tip

If you don't see the Correction column, right-click anywhere in the heading row of the grid, and then select Add columns. In the dialog box, select the check box for the Correction column, and then select Insert.

8.Select Voucher to open the Voucher transactions page. Review the Correction column to verify that the transaction was posted as a correction.

Create credit corrections for sales orders

Just as you can post free text invoices as credit corrections, you can create credit notes for sales orders. On the Sales order page, select Credit note. Select the sales order to issue a credit note for, select the sales order lines to correct, and then select OK. Then, on the Posting invoice page, set the Credit correction option to Yes, and post the invoice.

On the Invoice journal page, you can view the original invoice and the credit note. On the Customer transactions and Voucher transactions pages, you can verify that the transactions were posted as corrections.

Create a credit note for correction in Accounts payable

Post and print a reverse transaction for a purchase order credit note

You can use the Credit note button to post a purchase order credit note transaction as a reverse transaction. Select the purchase order for the credit note, select the purchase order lines, and then select OK. Then, on the Vendor invoice page, on the Action Pane, on the Process tab, in the Set group, select Credit setup. Set the Credit correction option to Yes, and post the invoice.

On the Invoice journal page, you can perform these actions:

  • Select Transactions to open the Vendor transactions page, and review the Correction column to verify that the transaction was generated as a correction.
  • Select Voucher to open the Voucher transactions page, and review the Correction column to verify that the transaction was generated as a correction.
  • Select Preview/Print to print the report.

Post vendor invoices as credit corrections

On the Open vendor invoices page, you can create and post vendor invoices as credit corrections for return item transactions. The procedure resembles the procedure for posting a reverse transaction for a purchase order credit note, earlier in the article.