Create a fixed asset lease and a return from lease transaction (Russia)

You can register the lease of a fixed asset and the subsequent return of the leased asset. In this way, you can record the transactions for historical purposes.

Lease a fixed asset

1. Go to Fixed assets (Russia) > Common > Fixed assets.

2. Select the fixed asset to lease, and then, on the Action Pane, on the Fixed asset tab, in the History group, select Lease to open the FA leased page.

3. Create a new line.

4. In the Date of lease field, select the date when the fixed asset was leased out.

5. In the Expected return date field, select the planned return date.

6. In the Leaseholder field, enter the name of the lessee.

7. In the Location field, select the location of the leased fixed asset.

8. Close the page.

9. Go to Fixed assets (Russia) > Journals > FA journal.

10. Create a new journal.

11. In the Name field, select a journal name.

12. In the Description field, view or modify the description of the journal.

13. Select Lines to open the Journal voucher page, so that you can create fixed asset transactions.

14. Select New to open the Add to journal dialog box.

15. In the Transaction date field, select the date of the transaction. The date that you select must be the same as or later than the date that you selected in the Date of lease field on the FA leased page.

16. In the Transaction type field, select Lease.

17. In the FA inventory number field, select the number of the leased fixed asset.

18. In the Value model field, select a value model for the fixed asset.

19. In the Reason code field, select a reason code.

20. In the Reason comment field, view or modify the reason for leasing the fixed asset.

21. Select OK. The lines for the leased fixed asset appear in the journal.

    Note

    To create transactions for several fixed assets, you can select Group operations > Lease on the Action Pane of the Journal voucher page.

22. Select Validate > Validate to validate the transaction.

23. Select Post > Post to post the journal. Fixed asset and ledger transactions are created.

    On the Fixed assets page, the status of the fixed asset changes from In operation to Lending.

Register the return of a leased fixed asset

You can register the return of a leased fixed asset in the same way that you registered the lease. Create a return-from-lease transaction on the FA journal page, and then verify the return date on the FA on loan and Journal transactions pages.

1. Go to Fixed assets (Russia) > Common > Fixed assets.

2. Select the leased fixed asset to return, and then, on the Action Pane, on the Fixed asset tab, in the History group, select Lease to open the FA leased page.

3. Create a new line.

4. In the Actual return date field, view or modify the date, and then close the page.

5. Follow steps 9 through 21 in the Lease a fixed asset procedure.

   Note

   In the Add to journal dialog box, you must select Return from lease in the Transaction type field to create a return-from-lease transaction.

6. Select Validate > Validate to validate the transaction.

7. Select Post > Post to post the journal. Fixed asset and ledger transactions are created.

   On the Fixed assets page, the status of the fixed asset changes from Lending to In operation.

Tip

Lease and return-from-lease transactions are reversed in the same way as acquisition transactions.

Reverse fixed asset lease and return lease from transactions

By default, when you reverse transactions, the reversal date is equal to the original transaction date. However, you can specify a different reversal date.

1. Go to Fixed assets (Russia) > Fixed assets, and on the Action Pane, select Value models.
2. On the FA value models page, on the Action Pane, select Transactions.
3. On the FA transactions page, select and transaction and on the Action Pane, select Reverse transaction.
4. In the Reverse transactions dialog box, change the transaction reversal date as needed and then select OK. A transaction to reverse the original transaction is created and added to the FA transactions page.
5. Select Voucher, and on the Voucher transactions page, view the transactions in the ledger.