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Set up fixed asset locations and numbering (Russia)

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Set up a fixed asset location

Locations are defined for fixed assets and are used to calculate depreciation accrual. Depending on the fixed asset location, the calculated depreciation amount is allocated either to the production cost of the product or to a ledger account.

You must define the location of a fixed asset before you acquire the fixed asset. If you're transferring a fixed asset from one location to another, you can create a transfer transaction to register the transfer of the asset.

You can use the FA location page to set up a fixed asset location and specify the company division that the asset belongs to.

  1. Select Fixed assets (Russia) > Setup > Location to open the FA location page.

  2. Select New to create a fixed asset location.

  3. In the Location field, enter a location code. In the Name field, enter a description for the location.

  4. If the fixed asset location is somewhere other than the company's head office, in the Separate division ID field, select a separate division. If you don't specify a separate division, the location of the fixed asset is the head office. If the selected division is independent, the Independent option is automatically set to Yes (Division setup).

  5. On the Fixed asset posting profiles FastTab, select New to create a line.

  6. In the Groupings field, select the grouping for the fixed asset posting profile:

    • Table – The posting profile is grouped by the selected fixed asset.
    • Group – The posting profile is grouped by the depreciation group.
    • All – The posting profile is grouped by all fixed assets.
    • Accounting – The posting profile is grouped by the value model.

  7. In the Account relation field, select the depreciation group, fixed asset, or value model that the posting profile is used for.

  8. In the Main account field, select the ledger account to use to post the fixed asset transactions.

  9. In the Account for depr.bonus field, select the ledger account to use to post the depreciation bonus for the fixed asset, if a depreciation bonus applies.

Set up fixed asset numbering

You have two options for assigning numbers to fixed assets:

  • Manual selection – This option is appropriate for a company that has few fixed assets. No setup is required for manual selection.
  • Automatic numbering of fixed assets that is based on the fixed asset group – This option is appropriate for a company that has many fixed assets. On the FA groups page, you can create many account/group numbers for fixed assets and attach a number sequence to each group (Fixed assets (Russia) > Setup > FA groups). You must specify a default number sequence when you set up fixed assets.

Set up automatic numbering of all fixed assets from one default number sequence

  1. Select Organization administration > Number sequences > Number sequences, and create a default number sequence that is used to number fixed assets.
  2. Select Fixed assets (Russia) > Setup > Parameters to open the Fixed asset parameters page.
  3. On the Number sequences tab, select a number sequence code, which is used for automatic creation of fixed asset number
  4. On the Fixed assets tab, set the Autonumeration FA option to Yes.

If Autonumeration FA option is set to Yes. then when you create a fixed asset on the Fixed assets page (Fixed assets (Russia) > Common > Fixed assets), the next number in the sequence is automatically entered in the FA inventory number field.

Set up automatic numbering of fixed assets that is based on the fixed asset group

  1. Select Fixed assets (Russia) > Setup > FA groups.
  2. Select the Autonumeration FA check box for the selected fixed asset group, and then select the appropriate number sequence in the FA autonumbering sequence field.

This number sequence is used for all fixed assets that are assigned to the fixed asset group.

Note

To create a fixed asset group, select New, and then enter the required details.

Create bar codes from fixed asset numbers

  1. Select Fixed assets (Russia) > Periodic > Create barcodes from FA inventory number.
  2. On the Records to include FastTab, select Filter, and then, in the Assets dialog box, enter the criteria that are used to select fixed assets. Then select OK to return to the Create barcodes from FA inventory number dialog box.
  3. Select OK. If you haven't specified a bar code for the fixed asset, the value that you specified in the FA inventory number field appears in the Bar code field on the Fixed assets page (Fixed assets (Russia) > Common > Fixed assets).