Use simple words, concise sentences
Make every word count. Concise, clear sentences save space, are easy to understand, and facilitate scanning. Use simple words with precise meanings, and remove words that don’t add substance. Use your judgment to avoid sounding abrupt or unfriendly.
Choose simple verbs without modifiers. Whenever you can, avoid weak or vague verbs, such as be, have, make, and do.
ExamplesUse this Not this use utilize, make use of remove extract, take away, eliminate tell inform, let know Don’t use two or three words when one will do.
ExamplesUse this Not this to in order to, as a means to also in addition connect establish connectivity Whenever possible, choose words that have one clear meaning.
ExamplesUse this Not this Because you created the table, you can change it. Since you created the table, you can change it. Omit unnecessary adverbs—words that describe how, when, or where. Unless they're important to the meaning of a statement, leave them out.
Examples
quite
very
quickly
easily
effectivelyUse one term consistently to represent one concept.
Use words that can be both nouns and verbs carefully—file, post, mark, screen, record, and report, for example. Use the sentence structure and context to eliminate ambiguity.
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