Microsoft Information Governance in Microsoft 365

Microsoft 365 licensing guidance for security & compliance.

Use Microsoft Information Governance (sometimes abbreviated to MIG) capabilities to govern your data for compliance or regulatory requirements.

Govern your data - information governance and records management.

Looking to protect your data? See Microsoft Information Protection in Microsoft 365.

To help you comply with data privacy regulations, we’ve designed a workflow to guide you through an end-to-end process to plan and implement capabilities across Microsoft 365, including secure access, threat protection, information protection, and data governance. For more information, see Deploy information protection for data privacy regulations with Microsoft 365 (

Information governance

To keep what you need and delete what you don't:

Capability What problems does it solve? Get started
Retention policies and retention labels Retain or delete content with policy management and a deletion workflow for email, documents, instant messages, and more

Example scenario: Apply a retention label to content automatically
Get started with retention policies and retention labels
Import service Bulk-import PST files to Exchange Online mailboxes to retain and search email messages for compliance or regulatory requirements Use network upload to import your organization's PST files to Microsoft 365
Archive third-party data Import, archive, and apply compliance solutions to third-party data from social media platforms, instant messaging platforms, and document collaboration platforms Third-party connectors
Inactive mailboxes Retain mailbox content after employees leave the organization so that this content remains accessible to administrators, compliance officers, and records managers Create and manage inactive mailboxes

Records management

To manage high-value content for legal, business, or regulatory obligations:

Capability What problems does it solve? Get started
Records management A single solution for email and documents that incorporates retention schedules and requirements into a file plan that supports the full lifecycle of your content with records declaration, retention, and disposition

Example scenario: Disposition of records
Get started with records management

Licensing requirements

License requirements for Microsoft Information Governance depend on the scenarios and features you use, rather than set licensing requirements for each capability listed on this page. To understand your licensing requirements and options, see the Information Governance and Records Management sections from the Microsoft 365 licensing documentation, and download the related PDF or Excel.