"The text you entered isn't an item in the list" error when you add a new record to a table

Note

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Original KB number:   824176

Note

This article applies only to a Microsoft Access database (.mdb). Requires basic macro, coding, and interoperability skills.

Symptoms

When you try to programmatically add a new record to a table by using the NotInList event of the combo box on a form, you might receive the following error message:

The text you entered isn't an item in the list.
Select an item from the list, or type the text that matches one of the listed items.

However, the new record is successfully added to the table. As a result, the new item that you entered is added to the list of items in the combo box.

Cause

This problem occurs when the combo box is bound to a Number data type column and the format property for the column is set to Currency or to Euro.

Workaround

To work around this problem, type the value in the combo box that matches the format of the column that the combo box is bound to. For example, if the format of the column is Currency, type $20 instead of 20.

However, if the format of the column is set to Euro, you might not be able to enter a number that matches the format of the column.

Note

If you reset the Format property of the column, the problem does not occur.

More Information

You might also receive the error message when you type a number that corresponds to an item in the combo box that already exists. This problem might occur if the number that you type does not match the formatted entries of the underlying recordset that already exists.

Steps to reproduce the behavior in Microsoft Office Access 2003

  1. Start Microsoft Access.

  2. Create a new Db1.mdb database.

  3. To create the required sample table, follow these steps:

    1. In the Database window, click Tables under Objects.
    2. In the right pane, double-click Create table in Design view.
    3. In the first row of the Field Name column, typeID, and then set the corresponding Data Type to AutoNumber.
    4. In the second row of the Field Name column, typeRates, and then set the corresponding Data Type to Number.
    5. In the Field Properties pane, click the General tab.
    6. Set the Format property to Currency.
    7. On the File menu, click Save.
    8. In the Save As dialog box, type Rates, and then click OK.
    9. On the File menu, click Close.
  4. In the Database window, click Forms under Objects.

  5. In the right pane, double-click Create form in Design view.

  6. Add a ComboTest combo box to the form, and then set the properties as follows:

    Property Value
    Name: ComboTest
    Bound Column: 1
    RowSourceType: Table/Query
    Row Source: SELECT Rates.ID, Rates.Rates FROM Rates;
    Auto Expand: Yes
    Limit to List: Yes
    Column Count: 2
    Column Widths: 0";1"
  7. On the View menu, click Code to open the Microsoft Visual Basic Editor.

  8. Paste the following code in the NotInList event of the ComboTest combo box.

    Note

    The sample code in this article uses Microsoft Data Access Objects. For this code to run correctly, you must reference the Microsoft DAO 3.6 Object Library. To do so, click References on the Tools menu in the Visual Basic Editor, and make sure that the Microsoft DAO 3.6 Object Library check box is selected.

    Dim Db As DAO.Database
    Dim Rs As DAO.Recordset
    Dim Msg As String
    
        Msg = "'" & NewData & "' is not in the list." & vbCr & vbCr
        Msg = Msg & "Do you want to add it?"
        If MsgBox(Msg, vbQuestion + vbYesNo) = vbNo Then
            Response = acDataErrContinue
           MsgBox "Try again."
        Else
            Set Db = CurrentDb
            Set Rs = Db.OpenRecordset("Rates", dbOpenDynaset)
    
            Rs.AddNew
            Rs![Rates] = NewData
            Rs.Update
            Response = acDataErrAdded
    
        End If
    
  9. On the File menu, click Save.

  10. In the Save As dialog box, type FormTest, and then click OK.

  11. On the File menu, click Close.

  12. In the right pane of the Database window, double-click FormTest.

  13. Type a number in the combo box, and then press the ENTER key.

    The NotInList event is triggered. You receive the error message that is mentioned in the "Symptoms" section of this article.

References

For more information about the NotInList event, click Microsoft Access Help on the Help menu, type NotInList Event in the Office Assistant or the Answer Wizard, and then click Search to view the topic.