How to change or customize an existing label for Azure Information Protection

Applies to: Azure Information Protection

Relevant for: Azure Information Protection classic client for Windows. For the unified labeling client, see Learn about sensitivity labels from the Microsoft 365 documentation.

Note

To provide a unified and streamlined customer experience, the Azure Information Protection classic client and Label Management in the Azure Portal are deprecated as of March 31, 2021. No further support is provided for the classic client, and maintenance versions will no longer be released.

The classic client will be officially retired, and will stop functioning, on March 31, 2022.

The content in this article is provided to support customers with extended support only. All current Azure Information Protection classic client customers must migrate to the Microsoft Information Protection unified labeling platform and upgrade to the unified labeling client. Learn more in our migration blog.

You can change or refine any of the labels that users see on the Information Protection bar or from the Protect button on the Office ribbon, by configuring the labels in the Azure portal.

For example, you can change a label or sublabel name, tooltip, color, and order. You can change whether the label applies visual markings such as a footer or watermark. You can also change whether the label applies protection, and recommended or automatic classification.

To change a label, use the following instructions:

  1. If you haven't already done so, open a new browser window and sign in to the Azure portal. Then navigate to the Azure Information Protection pane.

    For example, in the search box for resources, services, and docs: Start typing Information and select Azure Information Protection.

  2. From the Classifications > Labels menu option: On the Azure Information Protection - Labels pane, select the label you want to change.

    The exception is if you want to reorder a label: Instead of selecting the label, either right-click the label or select the context menu for the label. Then, select the Move up or Move down options.

  3. Whenever you make changes on a new pane, click Save on that pane if you want to keep your changes.

    When you click Save, your changes are automatically available to users and services. There's no longer a separate publish option.

  4. If you changed the label display name or description and you have configured these for additional languages: Export your Azure Information Protection policy again, provide new translations, and import the changes. For more information, see How to configure labels for different languages.

Tip

If you want to return one of the default labels to the default values, use the information in The default Information Protection policy.

Next steps

For more information about configuring the options that you can make for a label, and other settings for your Azure Information Protection policy, use the links in the Configuring your organization's policy section.