How to: Export a Positive Pay file

To make sure that your bank only clears validated cheques and amounts, you can export a Positive Pay file that contains vendor information, cheque number, and payment amount, which you send to the bank for reference when you process payments.

Financials is preconfigured to support Positive Pay files for Bank of America and City Bank.

To set up a bank account for Positive Pay

  1. Choose the Search for Page or Report icon, enter Bank Accounts, and then choose the related link.
  2. Open the card for the bank that you want to use Positive Pay for.
  3. In the Positive Pay Export Code field, enter POSPAYBANK.
  4. Close the window.

To export a Positive Pay file

  1. Choose the Search for Page or Report icon, enter Bank Accounts, and then choose the related link.
  2. Select the bank account that you want to export a Positive Pay file for.
  3. Choose Positive Pay Export action.

    The Positive Pay Export window opens displaying payments that have been made for the bank account since the last upload date, as shown in the Last Upload Date and Last Upload Time fields.

  4. In the Cutoff Upload Date field, specify a date before which payments are not included in the exported file.
  5. Choose the Export action.
  6. In the Export File window, choose the Save button, and then save the file to a convenient location.
  7. Upload the file to your electronic bank site.
  8. Write down or copy the confirmation number that is displayed when the file upload is successful.

To view exported Positive Pay records

  1. Choose the Search for Page or Report icon, enter Bank Accounts, and then choose the related link.
  2. Select the bank account that you want to view Positive Pay export records for.
  3. Choose the Positive Pay Entries action.

    In the Positive Pay Entries window, you can see all the Positive Pay export records for the bank account.

  4. In the Confirmation Number field, enter, for each export record, the confirmation number that you receive when the file upload to the bank is successful.
  5. To view the related payment lines, choose the Positive Pay Entry Details action.

To reexport Positive Pay files

  1. Choose the Search for Page or Report icon, enter Bank Accounts, and then choose the related link.
  2. Select the bank account that you want to reexport Positive Pay files for.
  3. Choose the Positive Pay Entries action.
  4. Select the line for the Positive Pay export file that you want to reexport.
  5. In the Positive Pay Entries window, choose the Reexport Positive Pay to File action.

See Also

Finance
Setting Up Finance
Working with General Journals
Working with Financials