Inviting Your External Accountant to Your Dynamics 365

If you use an external accountant to manage your books and financial reporting, you can invite them to your Dynamics 365 so they can work with you on your fiscal data.

Once your accountant has gained access to your Dynamics 365, they can use the Accountant Role Center that gives easy access to the most relevant windows for their work.

Note

This functionality requires that the experience is set to Suite. For more information, see Customising Your Dynamics 365 Experience.

Invite Your Accountant to Your Dynamics 365

In the latest version of Dynamics 365, we have made it easy for you to invite your external accountant. Simply open the Users window, and then choose the Invite External Accountant action in the ribbon. An email is made ready for you, just add your accountant's work email, and send the invitation.

Invite your accountant

Tip

This requires that you have set up SMTP email. You can do this yourself or ask your Dynamics 365 partner. Also, you must be logged in to Dynamics 365 as a user administrator, not as the business owner or other users. Finally, you must have left the trial company so that you have an Azure Active Directory administrator.

Important

The accountant's email address must be a work address that is based an Active Directory. If the accountant uses another type of email, then the invitation cannot be sent.

Separate Licence

Behind the scenes, the accountant is added to your Active Directory tenant. Your administrator can verify that the accountant accepts the invitation and is assigned the correct licence. The steps for doing this depends on the type of account that you used when you signed up for Dynamics 365. This topic is based on the use of an Office 365 account, which uses Microsoft Azure Active Directory.

If you have activated your subscription of Dynamics 365 and are no longer using the evaluation company, you have an Azure Active Directory tenant. Your administrator or Dynamics 365 partner manages this tenant in the Azure portal. This is where new users are added and licenses are applied and removed. For more information, see the Microsoft Azure portal overview.

One of the license types for Dynamics 365 is the External Accountant license. This licence type is intended for use by users such as external accountants. This means that you do not have to buy an extra seat in your current Active Directory or use one of your existing Dynamics 365 user accounts on your external accountant. For example, if your current Office 365 subscription includes 10 users for Dynamics 365, and you are currently using 10 Full User licences, your administrator can simply add your external accountant as a guest user in the Azure portal and assign this user the External Accountant licence at no additional cost. However, you can only have one user with the External Accountant license. If you want to add more users, you must update your Office 365 subscription accordingly.

See Also

Finance
How to: Set Up Email Manually or Using the Assisted Setup
Accountant Experiences in Dynamics 365 Business edition
Dynamics 365 for Accountants on Microsoft.com