How to: Record Special Sales Prices and Discounts

The different price and discount agreements that apply when selling to different customers must be defined so that the agreed rules and values are applied to sales documents that you create for the customers.

When you have recorded special prices and line discounts for sales and purchases, Financials ensures that your profit on item trade is always optimal by automatically calculating the best price on sales and purchase documents and on job and item journal lines. For more information, see "Best Price Calculation" section.

Concerning prices, you can have a special sales price inserted on sales lines if a certain combination of customer, item, minimum quantity, unit of measure, or starting/ending date exists.

Concerning discounts, you can set up and use two types of sales discounts:

Discount Type Description
Sales Line Discount An amount discount that is inserted on sales lines if a certain combination of customer, item, minimum quantity, unit of measure, or starting/ending date exists. This works in the same way as for sales prices.
Invoice Discount A percentage discount that is subtracted from the document total if the value amount of all lines on a sales document exceeds a certain minimum.

Because sales prices and sales line discounts are based on a combination of item and customer, you can also perform this configuration from the item card of the item where the rules and values apply.

To set up a sales price for a customer

  1. Choose the Search for Page or Report icon, enter Customers, and then choose the related link.
  2. Open the relevant customer card, and then choose the Prices action.

    The Sales Type field is prefilled with Customer, and the Sales Code field is prefilled with the customer number.

  3. Fill in the fields on the line as necessary. Choose a field to read a short description of the field or link to more information. Fill a line for each combination that will grant a special sales price to the customer.

To set up a sales line discount for a customer

  1. Choose the Search for Page or Report icon, enter Customers, and then choose the related link.
  2. Open the relevant customer card, and then choose the Line Discounts action.

    The Sales Type field is prefilled with Customer, and the Sales Code field is prefilled with the customer number.

  3. Fill in the fields on the line as necessary. Choose a field to read a short description of the field or link to more information. Fill a line for each combination that will grant a sales line discount to the customer.

To set up an invoice discount for a customer

When you have decided which customers are eligible for invoice discounts, enter the invoice discount code on the customer cards and set up the terms for each code.

  1. Choose the Search for Page or Report icon, enter Customers, and then choose the related link.
  2. Open the customer card for a customer that will be eligible for invoice discounts.
  3. In the Invoice Disc. Code field, select a code for the relevant invoice discount terms to use to calculate invoice discounts for the customer.

    Note

    Invoice discount codes are represented by existing customer cards. This enables you to quickly assign invoice discount terms to customers by picking the name of another customer who will have the same terms.

    Proceed to set up new the sales invoice discount terms.

  4. In the Customer Card window, choose the Invoice Discounts action. The Cust. Invoice Discounts window opens.
  5. In the Currency Code field, enter the code for a currency that the invoice discount terms on the line applies to. Leave the field blank to set up invoice discount terms in AUD.
  6. In the Minimum Amount field, enter the minimum amount that an invoice must have to be eligible for the discount.
  7. In the Discount % field, enter the invoice discount as a percentage of the invoice amount.
  8. Repeat steps 5 through 7 for each currency that the customer will receive a different invoice discount for.

The invoice discount is now set up and assigned to the customer in question. When you select the customer code in the Invoice Disc. Code field on other customer cards, the same invoice discount is assigned to those customers.

Sales Invoice Discounts and Service Charges

When you use invoice discounts, the size of the invoice amount determines the size of the discount that is granted.

In the Cust. Invoice Discounts window, you can also add a service charge to invoices over a certain amount.

Before you can use invoice discounts with sales, you must enter certain information in the program. You must decide:

  • which customers will be granted this type of discount.
  • which discount percentages you will use.

If you want the program to automatically calculate invoice discounts, you can set this up in the Sales & Receivables Setup window.

For each customer, you can specify whether you will grant invoice discounts if the requirement is satisfied (that is, if the invoice amount is large enough). You can define the terms of the invoice discount in LCY for domestic customers and in foreign currency for foreign customers.

You link discount percentages to specific invoice amounts in Cust. Invoice Discounts windows. You can enter any number of percentages in each window. Each customer can have its own window, or you can link several customers to the same window.

In addition to (or instead of) a discount percentage, you can link a service charge amount to a specific invoice amount.

Tip

Before you start entering this information in the program, it is a good idea to prepare an outline of the discount structure you want to use. This makes it easier to see which customers can be linked to the same invoice discount window. The fewer windows you have to set up, the faster you can enter the basic information.

Best Price Calculation

When you have recorded special prices and line discounts for sales and purchases, Financials ensures that your profit on item trade is always optimal by automatically calculating the best price on sales and purchase documents and on job and item journal lines.

The best price is the lowest permissible price with the highest permissible line discount on a given date. Financials automatically calculates this when it inserts the unit price and the line discount percentage for items on new document and journal lines.

Note

The following describes how the best price is calculated for sales. The calculation is the same for purchases.

  1. Financials checks the combination of the bill-to customer and the item and then calculates the applicable unit price and line discount percentage, using the following criteria:

    • Does the customer have a price/discount agreement, or does the customer belong to a group that does?
    • Is the item or the item discount group on the line included in any of these price/discount agreements?
    • Is the order date (or the posting date for the invoice and CR/Adj note) within the starting and ending date of the price/discount agreement?
    • Is a unit of measure code specified? If so, Financials checks for prices/discounts with the same unit of measure code, and prices/discounts with no unit of measure code.
  2. Financials checks if any price/discount agreements apply to information on the document or journal line, and then inserts the applicable unit price and line discount percentage, using the following criteria:

    • Is there a minimum quantity requirement in the price/discount agreement that is fulfilled?
    • Is there a currency requirement in the price/discount agreement that is fulfilled? If so, the lowest price and the highest line discount for that currency are inserted, even if LCY would provide a better price. If there is no price/discount agreement for the specified currency code, Financials inserts the lowest price and the highest line discount in LCY.

If no special price can be calculated for the item on the line, then either the last direct cost or the unit price from the item card is inserted.

See Also

Setting Up Sales
Sales
Working with Financials