Letting Financials Suggest Values
Financials can help you complete tasks quicker and more correctly by prefilling fields or complete lines with data that you would otherwise have to calculate and enter yourself. Although such automatic data entry is always correct, you can change it afterwards if you want to.
Functionality that enters field values for you is typically offered for tasks where you enter large volumes of transactional data and want to avoid errors and save time. This topic contains a selection of such functionality. More sections will be added in future updates of Financials.
The Suggest Balancing Amount check box in the General Journal Batches window
When, for example, you are entering general journal lines for multiple expenses that must all be posted to the same bank account, then each time you enter a new journal line for an expense, you can have the Amount field on the bank account line automatically updated to the amount that balances the expenses. For more information about working with general journals, see Working with General Journals.
To have the Amount field on balancing general journal lines filled automatically
- Choose the icon, enter General Journals, and then choose the related link.
- On the line for your preferred general journal batch, choose the Suggest Balancing Amount check box.
- Open the general journal and proceed to register and post transactions using the described functionality for automatic entry of a field value.
For information about how to set up a personal general journal batch, for example, for expense handling, see Working with General Journals.
The Automatically Fill Date Received field in the Payment Registration window
The Payment Registration window shows outstanding incoming payments as lines that represent sales documents where an amount is due for payment. For more information about applying customer payments, see How to: Reconcile Customer Payments Manually From a List of Unpaid Sales Documents.
You main actions in the window are to fill in the Payment Made check box and the Date Received field. You can set Financials up to automatically enter work date in the Date Received field when you select the Payment Made check box.
To have the Date Received field in the Payment Registration window filled automatically
- Choose the icon, enter Payment Registration Setup, and then choose the related link.
- Select the Automatically Fill Date Received check box.
- Open the Payment Registration window and proceed to process incoming customer payments using the described functionality for automatic entry of a field value.