Getting Started with Dynamics 365 Business Central
Business Central is a business management solution for small and mid-sized organizations that automates and streamlines business processes and helps you manage your business. Signing up is easy, and you can migrate existing business data from your legacy system. To help you with your subscription, find a Business Central partner here.
When you sign up for the Business Central preview you get access to a demonstration company. The demonstration company contains sample data, but you can create your own sales documents, for example, or set up a bank account.
Get to know Business Central
In Business Central, some things will be familiar to you, and other things might be unfamiliar. In the demonstration company, visual guides explain core functionality, and help you try out daily tasks like creating a sales invoice and viewing a report. If you leave a guide, for example, to explore Business Central on your own, but want to return to it, go back to the Role Centre and launch the Getting Started tour. If you want more assistance, contact a Business Central partner.
You can get back to the Role Centre by selecting the company name in the upper left corner.
For some quick, nice-to-know tricks, see:
For more information, see Working with Business Central.
When you are ready to start working and you want to look at some of the business processes that Business Central supports, see Business Functionality.
Before you can begin to use functionality, certain setup must be made. For more information, see also Setting Up Business Central. Note that some setup steps can be performed semi-automatically by using assisted setup guides.
For an overview of current capabilities and what is coming, take a look at our release plan at Microsoft Dynamics 365 Business Central Release Plan.
You can also find eLearning content on Microsoft Learn.
The Role Centres
The Role Centre page is based on a role-centric design to give you fast access to the business process and intelligence tools that you need to do your job. For example, an accountant can monitor payments and approvals, and view finance performance charts. Check out the various Role Centre by choosing the Settings icon in the top right corner, choosing My Settings, and then the Role Centre to explore. Sign in again to apply the change. For more information, see Change Basic Settings.
Each Role Centre provides a Setup and Extensions button. Here you have access to a list of assisted setup guides that can help you get started by setting selected areas up quickly. If an area is not covered by an assisted setup, choose the Manual Setup action to access setup pages where you can fill in setup fields for all areas manually. For more information, see also Setting Up Business Central.
The list of setup guides, extensions, and services that are available differ depending on the user experience you choose for your company. The Essential experience gives access to fewer than the Premium experience does. The first time you sign in, you use the Essential experience. For more information, see Change Which Features are Displayed.
On the Assisted Setup page, you will find the following with the Essential experience:
|Migrate Business Data||Lets you import your existing company data such as vendors, customers, and items from Excel or Quickbooks.|
|Set Up My Company||Creates a new trial company for you to enter data and try out Business Central. If you went through the Getting Started tour this is probably already Completed.|
|Set Up Cash Flow Forecast||Sets up the Cash Flow Forecast chart, so you can view the predicted movement of cash in and out of your business. The chart is available on the Accountant Role Center.|
|Set Up Approval Workflows||Sets up the ability to automatically notify an approver when a user tries to create or change certain values on documents, journal lines, or cards, such as an amount above a specified limit.|
|Set Up a Customer Approval Workflow||Sets up the ability to automatically notify an approver when a user tries to create or change a customer card.|
|Set Up Email||Gets you ready for sending email messages directly from, for example, sales orders or contacts in Business Central.|
|Set Up Email Logging||Sets up the capability to log email correspondence in Business Central to follow up on interactions.|
|Set Up Outlook for Business Central||Sets up the ability to use and launch Business Central from Outlook.|
|Set Up Reporting||Sets up data sets that you can use to build powerful reports using Excel or Power BI, for example.|
|Set Up an Item Approval Workflow||Sets up the ability to send a notification to an approver when a user changes or creates an item.|
|Set Up a Payment Approval Workflow||Sets up the ability to send a notification to an approver when a user sends payment journal lines for approval.|
|Set Up the Business Central Connector||Sets up a connection to Dynamics 365 Sales, which allows you to synchronize data such as contacts and sales order information.|
|Set Up Sales Tax||Gets you started with default tax groups and assigning tax area codes that you can assign to customers and vendors in order to automatically calculate sales tax in sales or purchase documents.|
Trying things out in your own company
Thinking about subscribing? You can easily change from the demonstration company, and create and work in a company of your own. This is a great way to start toward a subscription. Setups for finances are provided; you just need to create or import your customers, vendors, and the products or services that you sell. After that, you're ready to post invoices and use business intelligence tools to analyse your business. You can use your company for free for a 30-day trial period. If you subscribe to Business Central during that time, you're already up and running. You can continue with the work you did during the trial.
To create a company to try things out, go to the My Settings menu in the top right corner, and change the company to My Company. Sign out of Business Central and then sign in again to apply the change. An assisted setup guide will help you provide basic information about your company. When that's done, explore the Role Center and find the Assisted Setup action.
Alternatively, find a Business Central partner here.
Getting answers to questions
If you are not sure how to do something in Business Central, you can hopefully find the answer either from reading the tooltip for the field that you are unsure of, or by reading the content by opening the Learn more link in a tooltip (use the keyboard shortcut Ctrl+F1 ). You can also get to the documentation by choosing the related link in the Help and Support page.
All fields in Business Central are described in tooltips. You can access tooltips by choosing the name of the field. For example, in a page like the Customer Card, simply choose the name of the field to read the tooltip. In a list such as the Customers list, or the lines in a document such as a sales order, you have to choose the drop-down menu to the right of the name of the column and then choose the What's this? menu item.
If you have additional questions, we recommend that you ask the community or contact your reselling partner. For more information, see Where do I go if I have questions?.
Ready to subscribe?
Each time you sign in during the trial period, a notification in a blue bar at the top displays the time remaining. If you decide to subscribe, find a Business Central partner here. You can also contact the Business Central Sales team.
Other Dynamics 365 apps
Navigate to content about the other Dynamics 365 apps by choosing the Dynamics 365 link in the blue banner at the top of this page. You can also learn more at the Dynamics 365 Business Central website.
If you are an accountant, you can sign up for Dynamics 365 — Accountant Hub and have seamless integration with Business Central. For more information, see Welcome to Dynamics 365 — Accountant Hub.
Working with Business Central
Setting Up Business Central
Customizing Business Central Using Extensions
Using Business Central as my Business Inbox in Outlook
Getting Business Central on Your Mobile Device
Resources for Help and Support
Dynamics 365 Business Central on Microsoft Learn
Dynamics 365 Documentation
Microsoft Dynamics 365 Business Central Release Plan
Microsoft Dynamics 365 Business Central
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