If you want to invoice more than one purchase receipt at a time, you can select multiple receipt lines on the purchase invoice.
Before you can create a combined purchase receipt, more than one receipt from the same vendor in the same currency must be posted. In other words, you must have filled in two or more purchase orders and posted them as received, but not invoiced.
When purchase receipts are combined on an invoice and posted, then a posted purchase invoice is created for the invoiced lines. The Quantity Invoiced field on the originating purchase order, or blanket purchase order, is updated based on the invoiced quantity. However, this original purchase document isn't deleted, even if it has been fully received and invoiced, and you must therefore delete the purchase document.
Note
The resulting purchase invoice cannot later be corrected or cancelled. If you want to modify a purchase invoice that is created in this way, you must use purchase credit memos. For more information, see Correct or Cancel Unpaid Purchase Invoices.
To combine receipts
Choose the icon, enter Purchase Invoices, and then choose the related link.
Choose the New action. For more information, see Record Purchases.
On the Lines FastTab, choose the Get Receipt Lines action.
Select multiple receipt lines that you want to include in the invoice.
If an incorrect receipt line was selected or you want to start over, you can just delete the lines on the purchase invoice and then use the Get Receipt Lines function again.
To post the invoice, choose the Post action.
To remove open purchase orders after combined receipt posting
Choose the icon, enter Delete Invoiced Purchase Orders, and select the related link.
Fill in the fields as necessary. Hover over a field to read a short description..
Choose the OK button.
Alternatively, delete the individual orders manually.
Repeat steps 1 through 3 for any other affected documents, such as blanket purchase orders.
Do you want to know how to process vendor invoices in Business Central? If so, this module explains how to invoice from a purchase order, how to post an invoice for multiple receipts, and how to defer expenses to future periods.
Use blanket orders when a customer has agreed to buy large quantities that are to be delivered in several smaller shipments over a certain period of time. The same applies to purchasing.