Set up a connector to archive Skype for Business Server data

Note

Microsoft 365 compliance is now called Microsoft Purview and the solutions within the compliance area have been rebranded. For more information about Microsoft Purview, see the blog announcement.

Use the Skype Server DataParser from 17a-4 LLC to import and archive data from a Skype for Business Server to user mailboxes in your Microsoft 365 organization. The DataParser includes a Skype for Business connector that's configured to capture items from a third-party data source and import those items to Microsoft 365. The Skype for Business Server DataParser connector converts Skype for Business Server data to an email message format and then imports those items to user mailboxes in Microsoft 365.

After Skype for Business Server data is stored in user mailboxes, you can apply Microsoft Purview features such as Litigation Hold, eDiscovery, retention policies and retention labels, and communication compliance. Using a Skype for Business Server connector to import and archive data in Microsoft 365 can help your organization stay compliant with government and regulatory policies.

Overview of archiving Skype for Business Server data

The following overview explains the process of using a data connector to archive Skype for Business Server data in Microsoft 365.

Archiving workflow for Skype for Business Server data from 17a-4.

  1. Your organization works with 17a-4 to set up and configure the Skype for Business Server DataParser.

  2. On a regular basis, Skype for Business Server items are collected by the DataParser. The DataParser also converts the content of a message to an email message format.

  3. The Skype for Business Server DataParser connector that you create in the Microsoft Purview compliance portal connects to DataParser and transfers the messages to a secure Azure Storage location in the Microsoft cloud.

  4. A subfolder in the Inbox folder named Skype for Business Server DataParser is created in the user mailboxes, and the Skype for Business Server items are imported to that folder. The connector determines which mailbox to import items to by using the value of the Email property. Every Skype for Business Server item contains this property, which is populated with the email address of every participant.

Before you set up a connector

  • Create a DataParser account for Microsoft connectors. To do this, contact 17a-4 LLC. You need to sign into this account when you create the connector in Step 1.

  • The user who creates the Skype for Business Server DataParser connector in Step 1 (and completes it in Step 3) must be assigned the Data Connector Admin role. This role is required to add connectors on the Data connectors page in the compliance portal. This role is added by default to multiple role groups. For a list of these role groups, see the "Roles in the security and compliance centers" section in Permissions in the Security & Compliance Center. Alternatively, an admin in your organization can create a custom role group, assign the Data Connector Admin role, and then add the appropriate users as members. For instructions, see the "Create a custom role group" section in Permissions in the Microsoft Purview compliance portal.

  • This 17a-4 data connector is available in GCC environments in the Microsoft 365 US Government cloud. Third-party applications and services might involve storing, transmitting, and processing your organization's customer data on third-party systems that are outside of the Microsoft 365 infrastructure and therefore are not covered by the Microsoft Purview and data protection commitments. Microsoft makes no representation that use of this product to connect to third-party applications implies that those third-party applications are FEDRAMP compliant.

Step 1: Set up a Skype for Business Server DataParser connector

The first step is to access to the Data connectors page in the compliance portal and create a 17a-4 connector for Skype for Business Server data.

  1. Go to https://compliance.microsoft.com and then click Data connectors > Skype for Business Server DataParser.

  2. On the Skype for Business Server DataParser product description page, click Add connector.

  3. On the Terms of service page, click Accept.

  4. Enter a unique name that identifies the connector and then click Next.

  5. Sign in to your 17a-4 account and complete the steps in the Skype for Business Server DataParser connection wizard.

Step 2: Configure the Skype for Business Server DataParser connector

Work with 17a-4 Support to configure the Skype for Business Server DataParser connector.

Step 3: Map users

The Skype for Business Server DataParser connector will automatically map users to their Microsoft 365 email addresses before importing data to Microsoft 365.

Step 4: Monitor the Skype for Business Server DataParser connector

After you create a Skype for Business Server DataParser connector, you can view the connector status in the compliance portal.

  1. Go to https://compliance.microsoft.com and click Data connectors in the left nav.

  2. Click the Connectors tab and then select the Skype for Business Server DataParser connector that you created to display the flyout page, which contains the properties and information about the connector.

  3. Under Connector status with source, click the Download log link to open (or save) the status log for the connector. This log contains information about the data that's been imported to the Microsoft cloud. For more information, see View admin logs for data connectors.

Known issues

At this time, we don't support importing attachments or items that are larger than 10 MB. Support for larger items will be available at a later date.