Set up a connector to archive text-delimited data

Note

Microsoft 365 compliance is now called Microsoft Purview and the solutions within the compliance area have been rebranded. For more information about Microsoft Purview, see the blog announcement.

Use a Veritas connector in the Microsoft Purview compliance portal to import and archive text-delimited data to user mailboxes in your Microsoft 365 organization. Veritas provides a text-delimited connector that's configured to capture items from a third-party data source (on a regular basis) and import those items to Microsoft 365. The connector converts content from the text-delimited data source to an email message format and then imports those items to the user's mailbox in Microsoft 365.

After text-delimited data is stored in user mailboxes, you can apply Microsoft Purview features such as Litigation Hold, eDiscovery, and retention policies and retention labels. Using a text-delimited data connector to import and archive data in Microsoft 365 can help your organization stay compliant with government and regulatory policies.

Overview of archiving the text-delimited data

The following overview explains the process of using a connector to archive text-delimited source information in Microsoft 365.

Archiving workflow for text-delimited data.

  1. Your organization works with the text-delimited source to set up and configure a text-delimited site.

  2. Once every 24 hours, chat messages from the text-delimited source are copied to the Veritas Merge1 site. The connector also converts the content to an email message format.

  3. The text-delimited connector that you create in the compliance portal connects to the Veritas Merge1 site every day and transfers the messages to a secure Azure Storage location in the Microsoft cloud.

  4. The connector imports the converted message items to the mailboxes of specific users using the value of the Email property of the automatic user mapping as described in Step 3. A new subfolder in the Inbox folder named Text- Delimited is created in the user mailboxes, and the message items are imported to that folder. The connector determines which mailbox to import items to by using the value of the Email property. Every message contains this property, which is populated with the email address of every participant.

Before you begin

  • Create a Veritas Merge1 account for Microsoft connectors. To create this account, contact Veritas Customer Support. You will sign into this account when you create the connector in Step 1.

  • The user who creates the text-delimited connector in Step 1 (and completes it in Step 3) must be assigned the Data Connector Admin role. This role is required to add connectors on the Data connectors page in the compliance portal. This role is added by default to multiple role groups. For a list of these role groups, see the "Roles in the security and compliance centers" section in Permissions in the Security & Compliance Center. Alternatively, an admin in your organization can create a custom role group, assign the Data Connector Admin role, and then add the appropriate users as members. For instructions, see the "Create a custom role group" section in Permissions in the Microsoft Purview compliance portal.

  • This Veritas data connector is in public preview in GCC environments in the Microsoft 365 US Government cloud. Third-party applications and services might involve storing, transmitting, and processing your organization's customer data on third-party systems that are outside of the Microsoft 365 infrastructure and therefore are not covered by the Microsoft Purview and data protection commitments. Microsoft makes no representation that use of this product to connect to third-party applications implies that those third-party applications are FEDRAMP compliant.

Step 1: Set up the text-delimited connector

The first step is to access to the Data Connectors page in the compliance portal and create a connector for text-delimited data.

  1. Go to https://compliance.microsoft.com and then click Data connectors > Text-Delimited.

  2. On the text-delimited product description page, click Add connector.

  3. On the Terms of service page, click Accept.

  4. Enter a unique name that identifies the connector, and then click Next.

  5. Sign in to your Merge1 account to configure the connector.

Step 2: Configure the Text-delimited connector on the Veritas Merge1 site

The second step is to configure the text-delimited connector on the Merge1 site. For information about configuring the text-delimited connector on the Veritas Merge1 site, see Merge1 Third-Party Connectors User Guide.

After you click Save & Finish, the User mapping page in the connector wizard in the compliance portal is displayed.

Step 3: Map users and complete the connector setup

To map users and complete the connector setup in the compliance portal, follow these steps:

  1. On the Map external users to Microsoft 365 users page, enable automatic user mapping. The Text- Delimited source items include a property called Email, which contains email addresses for users in your organization. If the connector can associate this address with a Microsoft 365 user, the items are imported to that user’s mailbox.

  2. Click Next, review your settings, and then go to the Data connectors page to see the progress of the import process for the new connector.

Step 4: Monitor the text-delimited connector

After you create the Text- Delimited connector, you can view the connector status in the compliance portal.

  1. Go to https://compliance.microsoft.com and click Data connectors in the left nav.

  2. Click the Connectors tab and then select the Text- Delimited connector to display the flyout page. This page contains the properties and information about the connector.

  3. Under Connector status with source, click the Download log link to open (or save) the status log for the connector. This log contains information about the data that's been imported to the Microsoft cloud. For more information, see View admin logs for data connectors.

Known issues

  • At this time, we don't support importing attachments or items that are larger than 10 MB. Support for larger items will be available at a later date.