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Respond to personal data export requests (Microsoft account)

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The European Union (EU) General Data Protection Regulation (GDPR) gives significant rights to individuals regarding their data. Refer to the Microsoft Learn General Data Protection Regulation Summary for an overview of GDPR, including terminology, an action plan, and readiness checklists to help you meet your obligations under GDPR when using Microsoft products and services.

You can learn more about GDPR and how Microsoft helps support it and our customers who are affected by it.

  • The Microsoft Trust Center provides general information, compliance best practices, and documentation helpful to GDPR accountability, such as Data Protection Impact Assessments, Data Subject Requests, and data breach notification.
  • The Service Trust portal provides information about how Microsoft services help support compliance with GDPR.

Note

This article provides instructions for exporting personal data from the device or service and can help you meet your obligations under GDPR. For general information about GDPR, see the GDPR section of the Microsoft Trust Center and the GDPR section of the Service Trust portal.

The right of data portability allows data subjects to request a copy of their personal data in an electronic format that can be transmitted to another data controller.

The following table summarizes where to find and export the personal data of a user who authenticates by using a Microsoft account in Power Automate.

Personal data Location
Product and service activity Microsoft privacy dashboard
Flows Power Automate maker portal
Run history Power Automate maker portal
Activity Feed Power Automate maker portal
Connections Power Automate maker portal

Export product and service activity

  1. Sign in to the Microsoft privacy dashboard by using your Microsoft account.
  2. Select Download your data, and then select Create new archive.
  3. Select App & service usage and any other data that you want to download.
  4. Select Create archive.
  5. Select Download in the archive list to save the exported data to your local drive.

Export a cloud flow

  1. Sign in to Power Automate.

  2. On the left navigation pane, select My flows.

  3. Select a flow, select … More, and then select Export.

  4. Select Package (.zip).

    The flow is downloaded as a zipped archive.

Export run history

Run history lists all executions of a cloud flow. It includes a run's status, start time, duration, inputs, and outputs.

  1. Sign in to Power Automate.

  2. On the left navigation pane, select My flows.

  3. Select a flow.

  4. In the Run history pane, select See all.

  5. At the top of the page, select Download CSV.

    The run history is downloaded as a .csv file, so that you can open it in Microsoft Excel or a text editor and analyze the results.

Export a user's activity feed

The activity feed shows a history of a user's activities, flow execution failures, and notifications.

  1. Sign in to Power Automate.
  2. Select the bell symbol in the upper-right corner of the page, and then select Show all activity.
  3. Copy the contents of the Activity page, and paste them into a document editor such as Microsoft Word.

Export a user's connections

  1. Sign in to Power Automate.
  2. Select the gear symbol in the upper-right corner of the page, and then select Connections.
  3. Copy the list, and paste it into a document editor such as Word.