Enable sensitivity labels in Power BI
In order for Microsoft Information Protection sensitivity labels to be used in Power BI, they must be enabled on the tenant. This article shows Power BI admins how to do this. For an overview about sensitivity labels in Power BI, see Sensitivity labels in Power BI. For information about applying sensitivity labels in Power BI, see Applying sensitivity labels
When sensitivity labels are enabled:
- Specified users and security groups in the organization can classify and apply sensitivity labels to their Power BI content. In the Power BI service, this means their reports, dashboards, datasets, and dataflows. In Power BI Desktop, it means their .pbix files.
- In the service, all members of the organization will be able to see those labels. In Desktop, only members of the organization who have the labels published to them will be able to see the labels.
Enabling sensitivity labels requires an Azure Information Protection license. See Licensing and requirements for detail.
During the first 48 hours after users opt in to the Information Protection preview feature, they may experience issues with .pbix files that have sensitivity labels applied (e.g. publishing the .pbix to the service, downloading the .pbix from the service). Such issues are expected and will resolve automatically within 48 hours.
Licensing and requirements
An Azure Information Protection Premium P1 or Premium P2 license is required to apply or view Microsoft Information Protection sensitivity labels in Power BI. Azure Information Protection can be purchased either standalone or through one of the Microsoft licensing suites. See Azure Information Protection pricing for detail.
If your organization uses Azure Information Protection sensitivity labels, they need to be migrated to the Microsoft Information Protection Unified Labeling platform in order for the them to be used in Power BI. Learn more about migrating sensitivity labels.
To be able to apply labels to Power BI content and files, a user must have a Power BI Pro license in addition to one of the Azure Information Protection licenses mentioned above.
Office apps have their own licensing requirements for viewing and applying sensitivity labels.
Before enabling sensitivity labels on your tenant, make sure that sensitivity labels have been defined and published for relevant users and groups. See Create and configure sensitivity labels and their policies for detail.
Using sensitivity labels in Desktop requires the Desktop December 2020 release and later.
If you try to open a protected .pbix file with a Desktop version earlier than December 2020, it will fail, and you will be prompted to upgrade your Desktop version.
Enable sensitivity labels
Sensitivity labels must be enabled on the tenant before they can be used in both the service and in Desktop. This section describes how to enable them in the tenant settings. For additional considerations pertaining to Desktop, see Disabling sensitivity labels in Desktop across your org below.
To enable sensitivity labels on the tenant, go to the Power BI Admin portal, open the Tenant settings pane, and find the Information protection section.
In the Information Protection section, perform the following steps:
Open Allow users to apply sensitivity labels for Power BI content.
Enable the toggle.
Define who can apply and change sensitivity labels in Power BI assets. By default, everyone in your organization will be able to apply sensitivity labels. However, you can choose to enable setting sensitivity labels only for specific users or security groups. With either the entire organization or specific security groups selected, you can exclude specific subsets of users or security groups.
- When sensitivity labels are enabled for the entire organization, exceptions are typically security groups.
- When sensitivity labels are enabled only for specific users or security groups, exceptions are typically specific users.
This approach makes it possible to prevent certain users from applying sensitivity labels in Power BI, even if they belong to a group that has permissions to do so.
Only Power BI Pro users who have create and edit permissions on the asset, and who are part of the relevant security group that was set in this section, will be able to set and edit the sensitivity labels. Users who are not part of this group won’t be able to set or edit the label.
Disable sensitivity labels in Desktop across your org
For organizations that want to make sure that .pbix files do not work with sensitivity labels, the Power BI admin can create a group policy that causes Power BI to block users from classifying and protecting .pbix files or opening files that have already had protection applied to them. To create such a policy:
Open the Registry Editor.
Find the key HKEY_CURRENT_USER\SOFTWARE\Policies\Microsoft\Microsoft Power BI Desktop.
Find the valueName EnableInformationProtection and set it to false.
See the sensitivity label overview for further limitations and considerations related to using sensitivity labels in Power BI Desktop.
Power BI uses Microsoft Information Protection sensitivity labels. Thus if you encounter an error message when trying to enable sensitivity labels, it might be due to one of the following:
- You do not have an Azure Information Protection license.
- Sensitivity labels have not been migrated to the Microsoft Information Protection version supported by Power BI.
- No Microsoft Information Protection sensitivity labels have been defined in the organization.
Considerations and limitations
See Sensitivity labels in Power BI for the list of sensitivity label limitations in Power BI.
This article described how to enable sensitivity labels in Power BI. The following articles provide more details about data protection in Power BI.