Control settings for Microsoft Lists

As a global or SharePoint admin in Microsoft 365, you can control settings for Microsoft Lists. You can:

  • Disable the creation of personal lists (prevent users from saving new lists to "My lists").
  • Disable built-in list templates that aren't relevant for your organization.

You control both of these settings by using Microsoft PowerShell.

Disable creation of personal lists

If you change this setting, when users create a list, they must select a SharePoint site for saving the list. The "Save to" setting doesn't include the "My lists" option.

Default Personal list creation disabled
The Save to setting includes the My lists option The Save to setting requires users to select a site
  1. Download the latest SharePoint Online Management Shell.

    Note

    If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."
    On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see Which version of Windows operating system am I running?. After the file downloads, run it and follow the steps in the Setup Wizard.

  2. Connect to SharePoint as a global admin or SharePoint admin in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell.

  3. Run the following command:

    Set-SPOTenant -DisablePersonalListCreation $true
    

To re-enable the creation of personal lists, set the parameter to $false.

Disable built-in list templates

Disabling these templates removes them from all places users create lists (the Lists app, Microsoft Teams, and SharePoint sites).

Default Built-in list templates disabled
All built-in templates are available to users Some templates disabledSome templates are still available to users
All templates disabledUsers see a message that templates have been turned off by the admin
  1. Download the latest SharePoint Online Management Shell.

    Note

    If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."
    On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see Which version of Windows operating system am I running?. After the file downloads, run it and follow the steps in the Setup Wizard.

  2. Connect to SharePoint as a global admin or SharePoint admin in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell.

  3. Run the following command:

    Set-SPOTenant -DisableModernListTemplateIds '<template ID>'
    

Where the template ID is:

  • Issue tracker: 'C147E310-FFB3-0CDF-B9A3-F427EE0FF1CE'
  • Employee onboarding: 'D4C4DAA7-1A90-00C6-8D20-242ACB0FF1CE'
  • Event itinerary: '3465A758-99E6-048B-AB94-7E24CA0FF1CE'
  • Asset manager: 'D2EDA86E-6F3C-0700-BE3B-A408F10FF1CE'
  • Recruitment tracker: '3A7C53BE-A128-0FF9-9F97-7B6F700FF1CE'
  • Travel requests: 'C51CF376-87CF-0E8F-97FF-546BC60FF1CE'
  • Work progress tracker: 'B117A022-9F8B-002D-BDA8-FA266F0FF1CE'
  • Content scheduler: '9A429811-2AB5-07BC-B5A0-2DE9590FF1CE'
  • Incidents: 'E3BEEF0B-B3B5-0698-ABB2-6A8E910FF1CE'
  • Patient care coordination: '0134C13D-E537-065B-97D1-6BC46D0FF1CE'
  • Loans: '7C920B56-2D7A-02DA-94B2-57B46E0FF1CE'

To re-enable a built-in template, use the parameter EnableModernListTemplateIds.