Setting up Gate Entry Tracking

A process in any organization, used to keep track of entrance and exit of materials or other entities, to and from the organization’s premises, is termed as Gate Entry.

This functionality provides the facility to keep the record of the gate entries (Inward/Outward) of the goods and also helps in relating these entries with the Purchase Order / Transfer Order / Sales Order / Return Orders.

The "Gate Entry" system provides a physical control over the goods, which are the movable assets of the organization. Gate Entry also helps in audit trail.

The following types of Gate Entry can be used:

• Inward Gate Entry provides the facility to create Inward Gate Entry against:

  • Purchase Order / Purchase Invoice
  • Transfer Receipt
  • Sales Return Order / Sales credit Memo

• Outward Gate Entry provides the facility to create Outward Gate Entry against:

  • Sales Order / Sales invoice
  • Transfer Shipment
  • Purchase Return Order / Purchase Credit Memo

The following setups are required:

• Inventory Setup
• Posting No. Series Setup

Setting up no. series for gate entry in inventory setup

1. Choose the icon, enter Inventory Setup, and then choose the related link.

2. Fill in the fields as described in the following table.

   Field	Description
   Inward Gate Entry Nos.	Specifies the no. series code to assign Inward gate entry.
   Outward Gate Entry Nos.	Specifies the no. series code to assign Outward gate entry.

Setting up posting no. series for gate entry in posting no. series setup

1. Choose the icon, enter Posting No. Series Setup, and then choose the related link.

2. Fill in the fields as described in the following table.

   Field	Description
   Entry Type	Specify the gate entry type. The available options are Inward and Outward.
   Condition	Choose the relevant entry type and location code from the lookup list and assign no. series for applied conditions.
   Posting No. Series	Choose the posted number series from the lookup list.

See also

Gate Entry Inward Transaction

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