Purchase Return to Registered Vendor

A registered vendor is a person who is registered with GST authorities. For purchases from registered vendors for services attracting reverse charge, purchasers themselves has to pay tax to the government. If exempted goods and services are purchased from registered Vendor, then no GST is to be paid to supplier or to the Government.

A buyer may have to return the goods or issue credit note due to various reasons like damaged goods, quality issues etc.

Process for purchase returns to registered vendor has been explained in this document.

Create a purchase return order or credit memo

1. Choose the icon, enter Purchase Return Order or Purchase Credit Memo, and then choose the related link.
2. Select Vendor on Purchase Credit Memo header, GST vendor type should be Registered.
3. Select Item Code for goods, G/L Account for Service purchase, Fixed Asset for Fixed Asset purchase and Charge (Item) for Item Charge on Purchase Credit Memo line. GST Group Code, HSN/SAC Code and GST Credit value should be selected as Availment if the tax input credit is available or else Non-Availment on the Item, G/L Account, Fixed Asset, Charge (Item).

For example, purchase credit memo or return order is issued for INR 10000 on which 18% GST (9% CGST and 9% SGST/UTGST in case of Intra-State or Intra-Union Territory transaction or 18% IGST in case of Inter-State transaction), has to be charged.

• GST calculation will appear in the Fact Box, as following:

  Component	Amount
  GST Base Amount	10,000
  CGST	900
  SGST	900
  IGST	1800

• GL Entries for Intra-State or Intra-Union Territory purchase return of goods, service, fixed asset and item charge to registered vendor where input tax credit is available, will be as following:

  Particulars	Amount
  Vendor Account	11800
  SGST/UTGST Receivable Account	-900
  CGST Receivable Account	-900
  Purchase or Service Account or Fixed Asset increase during the year	-10000

• GL Entries for Intra-State or Intra-Union Territory purchase return of goods, service, fixed asset and item charge to registered vendor where input tax credit is not available, will be as following:

  Particulars	Amount
  Vendor Account	11800
  Purchase or Service Account or Fixed Asset increase during the year	-11800

• GL Entries for Inter-State purchase return of goods, services, fixed asset, charge item to registered vendor where input tax credit is available, will be as following:

  Particulars	Amount
  Vendor Account	11800
  IGST Receivable Account	-1800
  Purchase or Services Account or Fixed Asset increase during the year	-10000

• GL Entries for Inter-State purchase return of goods, services, fixed asset, charge item to registered vendor where input tax credit is not available, will be as following:

  Particulars	Amount
  Vendor Account	11800
  Purchase or Services Account or Fixed Asset increase during the year	-11800

See Also

Purchase Return to Unregistered Vendor (Reverse Charge)

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