Navigation for Power BI business users: global search

APPLIES TO: Applies to.Power BI service for business users Applies to.Power BI service for designers & developers Does not apply to.Power BI Desktop Applies to.Requires Pro or Premium license

When you're new to the Power BI service, you'll have only a few pieces of content (dashboards, reports, apps). But as colleagues begin sharing content with you and you begin downloading apps, you may end up with long lists of content. That's when you'll find searching and sorting extremely helpful.

Searching for content

Search is available from almost every part of the Power BI service. Just look for the search box or search icon magnifying glass icon.

In the Search field, type all or part of the name of a dashboard, report, workbook, workspace, app, or owner. Power BI searches all of your content.

Screenshot shows the search field with the word Procurement entered.

In some areas of Power BI, such as workspaces, you'll find two different search fields. The search field in the menu bar searches all of your content while the search field on the workspace canvas searches only that workspace.

search within a workspace

Sorting content lists

If you only have a few pieces of content, sorting may not be necessary. But when you have long lists of dashboards and reports, sorting will help you find what you need. For example, this Shared with me content list has 29 items.

shared with me content list

Right now, this content list is sorted alphabetical by name, from Z to A. To change the sort criteria, select the arrow to the right of Name (A-Z).

Sort dropdown menu

Sorting is also available in workspaces. In this example, the content is sorted by Refreshed date. To set sorting criteria for workspaces, select column headers and select again to change sorting direction.

search for a report

Not all columns can be sorted. Hover over the column headings to discover which can be sorted.

Filtering content lists

Another way to locate content quickly is by using the content list Filters. Display the filters by selecting Filters from the upper right corner. The filters available will depend on your location in the Power BI service. The example below is from a Recent content list. It allows you to filter the list by content type. On a Shared with me content list, the Filters available include Owner as well as content type.

Screenshot of filter on content list.

Next steps

Sort visuals in reports

Sorting data in visuals

More questions? Try the Power BI Community