Migration Assessment Scan: Managed Metadata Columns

Overview

In SharePoint it is possible to add a Managed Metadata column to a list and populate the list field with values from the Managed Metadata Service Application. Migration of these columns requires coordination with migration of the Managed Metadata Service Application data.

Data Migration

Managed metadata columns are typically migrated, but support will depend on the migration tooling you select.

Important

Any site that is configured as "No Access" (locked), in SharePoint will be skipped. To see a list of locked site collections see the Locked Sites scan output.

Preparing for Migration

Prior to migration, you want to understand how many lists leverage Managed Metadata and you will want to try to migrate these as close to the time you migrate your Managed Metadata Service Application data to the cloud.

Post Migration

If migrating managed metadata columns is supported in the migration tooling you have chosen, you will want to ensure that the lists using the columns migrated and is properly configured to create and edit list items.

Scan Result Reports

The following table describes the columns in the ManagedMetadataLists-detail.csv report. This scan report includes all lists that contain Managed Metadata columns.

Column Description
SiteId
Unique identifier of the impacted site collection.
SiteURL
URL to the impacted site collection.
SiteOwner
Owner of the site collection.
SiteAdmins
List of people listed as site collection administrators
SiteSizeInMB
Size of the size collection in megabytes [MB]
NumOfWebs
Number of webs that exist in the site collection.
ContentDBName
Name of the content database hosting the site collection.
ContentDBServerName
SQL Server hosting the content database.
ContentDBSizeInMB
Size of the content database hosting the site collection.
LastContentModifiedDate
Date/Time the site collection had content modified.
TotalItemCount
Total number of items found in the site collection.
Hits
Number of requests logged for the site collection. Relies on data from the usage logging service. If the usage logging service is disabled this row will show N/A.
DistinctUsers
Number of distinct users that have accessed the site collection. Relies on data from the usage logging service. If the usage logging service is disabled this row will show N/A.
DaysOfUsageData
Number of days the usage logging service retains data. This provides context for Hits and DistinctUsers. For example, if this is 14 days, the Hits and DistinctUsers data is for the last 14 day
ManagedMetadataColumns
Semicolon delimited list of Managed Metadata columns associated with the list.
WebURL
Url to the web hosting the list.
ListTitle
Title of the list that contains managed metadata columns.
ListURL
URL to the list that contains managed metadata columns.
ListItemCount
Number of items in the impacted list.
ListTemplate
List template associated with the impacted list.
ListType
List type of the impacted list.
ListCreator
Account that created the list.
ItemLastModifiedDate
Date/Time the list had an item modified.
ScanID
Unique identifier assigned to a specific execution of the SharePoint Migration Assessment Tool.