Turn on or off entry and exit announcements for meetings

When you are setting up Audio Conferencing in Office 365, you will get an audio conferencing bridge. A conferencing bridge can contain one or more phone numbers that people will use to call in to a Skype for Business or Microsoft Teams meeting.

The conferencing bridge answers a call for a user who is dialing in to a meeting using a phone. The conferencing bridge answers the caller with voice prompts from a conferencing auto attendant, and then, depending on your settings, can play notifications, ask callers to record their name, and set up the PIN security. A PIN is given to a Skype for Business or Microsoft Teams meeting organizer, and it allows them to start a meeting if they can't start the meeting using a Skype for Business or Microsoft Teams app. You can, however, set it so that a PIN isn't required to start a meeting.

Note

We are frequently updating how you can manage features found in Microsoft Teams so the steps here might be a little different in the Microsoft Teams and Skype for Business admin center.

Setting meeting join options

teams-logo-30x30.png Using the Microsoft Teams and Skype for Business Admin Center

  1. In the left navigation, go to Meetings > Conference Bridges.

  2. At the top of the Conference Bridges page, click Bridge Settings.

  3. In the Bridge settings pane, enable or disable Enable meeting entry and exit notifications to be turned on. This is selected by default. If you clear it, users who have already joined the meeting won't be notified when someone enters or leaves the meeting.

  4. Under Entry/exit announcement type, select Names or phone numbers or Tones.

  5. Enable or disable Ask callers to record their name before joining the meeting.

  6. After you make your changes, click Apply.

sfb-logo-30x30.png Using the Skype for Business admin center

  1. In the Skype for Business admin center, in the left navigation, go to Audio conferencing > Microsoft bridge settings.

  2. Under Meeting join experience, select or clear Enable meeting entry and exit notifications to be turned on. This is selected by default. If you clear it, users who have already joined the meeting won't be notified when someone enters or leaves the meeting.

  3. Under Entry/exit announcement type, select Names or phone numbers or Tones.

  4. Check or uncheck Ask callers to record their name before joining the meeting.

  5. After you make your changes, click Save.

Want to know how to manage with Windows PowerShell?

Audio Conferencing common questions