Admins: Configure Skype for Business settings for individual users

This article explains how admins configure Skype for Business for a small number of users. To do these steps in bulk, we've included links to the Windows PowerShell cmdlets you can use.

To allow (or block) everyone in your business to communicate with external people, see:

Configure general settings for one user

You must have admin permissions to perform these steps.

  1. Sign in to Office 365 with your work or school account.

  2. Choose Admin centers > Skype for Business.

  3. Choose Users.

    In the Skype for Business admin center, choose Users.

  4. Choose which users you want to edit.

  5. In the right panel, choose Edit.

    Choose the edit icon.

  6. On the General options page, select or clear the check box next to the features you want to change, and then choose Save.

Option Details
Audio and HD video
Allow this person to record audio meetings, audio and video meetings, or don't allow them to schedule any meeetings (none).
Record conversations and meetings
Choose what this person is allowed to record.
This option is not available with Skype for Business Basic.
For compliance, turn off non-archived features
Choose this option if you're legally required to preserve electronically stored information.
Selecting this option turns off features that aren't captured when you have an In-Place Hold set up in in the Exchange admin center. It turns off the following features:
File transfer using instant messaging
Shared OneNote pages
PowerPoint annotations

To configure these settings in bulk, use PowerShell. See Managing policies in Skype for Business Online.

Block external communications

After you Let Skype for Business users add Skype contacts for everyone in your company, you can selectively block external communications for specific individuals using these steps.

  1. Choose Users, select the users whose settings you want to disable, and then choose Edit Edit.

  2. Choose External communications, and then clear the options as appropriate:

    • External Skype for Business users: Clear this box if you don't want the user to be able to communicate with Skype for Business users in federated domains.

    • External Skype users: Clear this box if you don't want the user to be able to communicate with people who are using the freeSkype app.

  3. Click Save.

To configure these settings in bulk, use PowerShell. See Managing communications in Skype for Business Online with outside users and organizations.

Edit audio conferencing settings for one user

  1. Choose Users, select the user whose audio conferencing settings you wan to edit, ,and then choose Edit Edit.

  2. Choose Audio conferencing, select your audio conferencing provider, type or change the requested information, and then click Save.

Audio conferencing setting Description
Provider name
Choose your provider from the list.
Toll number (required)
For a third-party ACP, these phone numbers are the ones you received from the audio conferencing provider. If the user is using Microsoft as the audio conferencing provider, these will be numbers that are set on the audio conferencing bridge. Format the numbers as you want them to appear in Skype for Business and Microsoft Teams meeting requests.
Toll-free number
For a third-party ACP, these phone numbers are the ones you received from the audio conferencing provider. If the user is using Microsoft as the audio conferencing provider, these will be numbers that are set on the audio conferencing bridge. Format the numbers as you want them to appear in Skype for Business and Microsoft Teams meeting requests.
Conference ID and PIN (required)
The participant PIN, or conference code, used to join meetings that are scheduled by this user and are provided from a third-party audio conferencing provider. If the user is using Microsoft as the audio conferencing provider, this won't be required.

To configure these settings in bulk, use PowerShell. See Set the phone numbers included on invites.

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Set up Skype for Business Online

Skype for Business and Microsoft Teams add-on licensing