How to forbid Teams meeting recording by attendee?

Question

We will hold a Teams meeting and we don't want participants recording the meeting. How to setup with this meeting. In the Meeting Options, I only can get the option with 'Record automatically' enable or disable.

Many thanks & Best Regards,

Kitty

Answer 1

Hi @Mu, Kitty

You can do this through Meeting Policies:

1) Go to https://admin.teams.microsoft.com/policies/meetings

2) Under Manage policies > Choose Global (Org-wide default) or create a new policy targeted to certain users.

3) Turn off Cloud recording

4) Click Save

More documentation:

Teams cloud meeting recording

https://learn.microsoft.com/en-us/microsoftteams/cloud-recording

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If this is helpful please accept answer.

Answer 2

Hi @Dillon Silzer ，

Unfortunate, I don't have admin right to access the Teams Admin Center.

My question are, whether the 'Cloud recording' option changes all Teams meetings for all Teams users or it can be targeted at one or more meetings for special Teams meeting?

Many thanks.

Kitty

Answer 3

If you want to prevent participants from starting the meeting recording, adjust their roles within the meeting: https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
Only Organizer and Presenters can start/stop recording and transcription, so as long as you are the only organizer/presenter, you should be all set.

Answer 4

Placing this here as Microsoft doesn't date their support articles and can't tell when data is out of date.

Within an organization, admins can only turn recording on and off, not who can record. Meeting organizers cannot restrict who can record unless they are licensed with a Teams Premium license, which is an add-on to your organizational plan.

Please see the below Microsoft support article for more information.

https://support.microsoft.com/en-us/office/record-a-meeting-in-microsoft-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24

Answer 5

This is a privacy issue and may become a legal issue. AI is being used to create fake conversations and it needs material to train with. Meeting recordings will be a prime source. To stop this, Teams needs an option for attendees to disable the recording of their voices.

This can't be left to admins and hosts to decide.