How to delete recurring meeting set up by a user who has left from the organization.

Question

An employee had a scheduled meeting with several people. When he left the company he didn't cancel this meeting. Now people have this recurring meeting that they cannot cancel or delete.

Can someone please give me more insight on how to resolve this?

Many thanks

Answer 1

Hi @Alik ,

• If the employee who left the company still has an active Office 365 account, you can ask an Office 365 admin to grant full access and send as permission to that account. Then, the admin can configure the account in Outlook and cancel the meeting from the employee’s calendar. please refer to this article: Cancel a meeting.
• If the employee’s Office 365 account has been deleted, but it is within 30 days of deletion, you can temporarily restore the account and assign a license to it. Then, you can convert it to a shared mailbox and remove the license. After that you can add the Full access and Send As permission of the shared mailbox to the admin account based on same methods I mentioned above and access the shared mailbox to cancel the meeting.
• If the employee’s Office 365 account has been deleted for more than 30 days, or you don’t want to restore it, you can use a PowerShell command to search and delete the meeting from all recipients’ mailboxes. This similar thread for your reference: How to Remove Calender Invite from Deleted User for all Recipients?

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Answer 2

##Eliminar las reuniones creadas por un usuario que se eliminó: 

#Yo (Karen) tuve que actualizar mi módulo de Exchange, el que tenía me daba error:
Update-Module -Name ExchangeOnlineManagement

# Primero verificar si el que va a  correr los comandos tiene los roles necesarios dentro de https://compliance.microsoft.com/compliancecenterpermissions :  eDiscovey Manager, ComplianceAdministrator y Organization Management  

 
#Conecatamos a into IPPSession 

Connect-IPPSSession -UserPrincipalName admin@M365x73372128.onmicrosoft.com 

  

#Crear la busqueda con los parametros para eliminar la reunion 

$Search=New-ComplianceSearch -Name "Reunion Mensual" -ExchangeLocation All -ContentMatchQuery '(kind:meetings) AND (From:TestKacrisa@M365x73372128.onmicrosoft.com) AND (Subject:"Teste Reunion")' 

  

#Iniciar la busqueda 

Start-ComplianceSearch -Identity "Reunion Mensual" 

  

#Verificar el progreso de la busqueda 

get-ComplianceSearch   -Identity "Reunion Mensual" 

  

#Una vez que el status sea "Completed" correr el comando para liminar la reunion (máximo de 10 eliminaciones por comando) 

New-ComplianceSearchAction -SearchName "Reunion Mensual" -Purge -PurgeType SoftDelete 

  

#Verificar el progreso de la eliminacion (Aca siempre agregar _Purge en el final del nombre de la busqueda): 

get-ComplianceSearchAction    -Identity "Reunion Mensual_Purge" 

Answer 3

I have created a Power Automate Flow that can delete a "zombie" Teams meeting. It's super simple:

You can extract the eventID in the URL of the meeting info when viewed in the Teams Web Application:

Once the Flow runs, it will send cancellation notices to Team members and they can remove the meeting from their Outlook calendars, once and for all.

Answer 4

Hi I came across this question & answer and thought, I contribute back to the community by sharing my more dynamic, variable based approach.

I only wanted to delete meetings created in a single ExchangeLocation instead of All.

#SharingIsCaring

$ComplianceSearchName = 'Meetings-MeetingsFrom_ExchangeLocation'
$MeetingsFrom = 'resigneduser@company.com' # meetings of which user shall be deleted
$ExchangeLocation = '<exchangelocation@company.com>' # in which (room/user) mailbox shall the events from $MeetingsFrom be deleted

Update-Module -Name ExchangeOnlineManagement
#Connect-IPPSession 

Connect-IPPSSession

# New-ComplianceSearch

$ComplianceSearch = New-ComplianceSearch -Name $ComplianceSearchName -ExchangeLocation $ExchangeLocation -ContentMatchQuery "(kind:meetings) AND (From:$MeetingsFrom)"; $ComplianceSearch

# Start-ComplianceSearch

Start-ComplianceSearch -Identity $ComplianceSearch.Name

#Verify progress of ComplianceSearch

Get-ComplianceSearch -Identity $ComplianceSearch.Name

# Review results of ComplianceSearch
Get-ComplianceSearch -Identity $ComplianceSearch.Name | Select-Object Name, ContentMatchQuery, SuccessResults

# New-ComplianceSearchAction

$ComplianceSearchAction = New-ComplianceSearchAction -SearchName $ComplianceSearch.Name -Purge -PurgeType SoftDelete; $ComplianceSearchAction

# Verify progress of ComplianceSearchAction

Get-ComplianceSearchAction -Identity $ComplianceSearchAction.Identity