Managing meeting responses in your email AFTER an invite was sent

Question

after an invite is sent from outlook, how do i manage the responses? I don't want to see them in my email but the invite was sent already. Please help.

Answer 1

Hi @Regina Amato ,

If you don't want to see the responses to your invitation in your email, you can create a rule to deleting invitation responses.

1.Click File > Info > Manage Rules and Alerts, in the Rules and Alerts dialog box, click New Rule.

2.Select Apply rule on messages I receive and click Next.

3.Under Step 1: Select condition(s), scroll down and select uses the form name form.

4.Under Step 2: Edit the rule description, click on the link labeled form name. This opens the Choose Forms dialog box. In the drop-down menu at the top, select Application Forms. Click on ""Accept Meeting Response" "Decline Meeting Response" "Tentative Meeting Response", click the Add button to add this form to the Selected Forms area and click Close.

5.Back in the Rules Wizard, verify that the rule description has changed and click Next.

6.Select delete it.

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Answer 2

Another method for dealing with this can be found in File > Options > Mail > Tracking. There, you select "Update tracking information, and then delete responses that don't contain comments".

With this set, your Outlook calendar will update tracking, then delete the response email. It will never arrive in your inbox, unless the body contains text.