Outlook for Mac on multiple Macs

Question

I have a desktop Mac at the office and a laptop for travel. I got the Outlook set up with all the accounts I need to monitor (13), and now on my laptop mac I don't have the same configuration. I would like for the outlook to look the same on both. How can I do that without having to go through the whole setup process again on the laptop?

Answer 1

Hi @Ed Kuyper ,

Unfortunately, there’s no direct way to completely clone the Outlook configuration from one Mac to another without going through some setup process.

To transfer your Outlook configuration from an old Mac to a new one, you need to locate and transfer certain files and folders. Here’s how you can do it:

1. Locate the Outlook Data Files:
   • For Outlook 2016, the data files are stored in ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder.
   • For Outlook 2011, the data files are stored in ~/Documents/Microsoft User Data/Office 2011 Identities.
2. Transfer the Data Files:
   • If your account is configured with Exchange or POP/IMAP mode (like Office 365, Outlook.com, Gmail) in the old Mac, you don’t need to migrate the Outlook for Mac data from the old Mac to the new one. Just configure your account in new Outlook for Mac, everything (emails, calendar events, contacts and tasks) will be synced/downloaded from the server.
   • If your email account is locally stored, you can export your email messages, contacts, calendar items, tasks, and notes to a .olm file and then import to new Outlook 2016 for Mac.

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