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johnjohn-0472 avatar image
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johnjohn-0472 asked ElsieLu-MSFT commented

SharePoint limits for major and minor versions

I am reading the sharepoint limits inside this link @ sharepoint-online-limits, where it says the following:-

Versions
50,000 major versions and 511 minor versions.

So what will happen if the major or minor versions exceed the limits ? will sharepoint automatically delete older versions and create new major or minor version or it will raise an error ? so for example let say a document has 50,000 major version and i edit the document >> then will i get an error or sharepoint will remove version number 1 and create a new version?

second question inside the document library we have the following versioning settings for the number of major versions:-

48770-500.png

so what will happen if the document library exceed the 500 major version? will SharePoint delete the older version and create a new one, or we can not have more than 500 major versions in the above picture?


office-sharepoint-online
500.png (17.2 KiB)
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Hi @johnjohn-0472 ,

If you think trevorseward's suggestion is helpful, you could mark it as an answer. It will help others who meet the similar question in this forum. Also others will directly see the answer.

Thanks,
Elsie Lu

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1 Answer

trevorseward avatar image
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trevorseward answered johnjohn-0472 edited

You cannot exceed the limit. Your end user will be told for minor versions if they bump to the limit that a major version needs to be published and saving is blocked. For major versions, users won't be able to save.

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@trevorseward ok thanks for the reply..

Point-1) So if we reached 511 minor versions >> then we need to publish and get a new major version.
Point-2) If we reached 50,000 major version >> then we need to delete previous major versions? is this correct?

also did you had the chance to check my second question?
Thanks

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