Trying to create a retention policy but not able to do what I want. We are in a hybrid environment but this is specific to Exchange Online.
We would like email to get moved to the online archive after one year but would like to exclude calendar from this. The problem is we have executive assistants who manage their boss's calendars and often need to search the calendars for old items. If the calendar is in the online archive they cannot access it unless they have full mailbox access, which is not desirable.
I've read that the only way to do this by using a personal tag to "never move to online archive' and have users apply that tag to their calendar folders but that has a lot drawbacks:
I don't see a way to apply that tag to the calendar folder. Can it be done? If so, how? If we can figure this out we can probably work around the other issues.
If number 1 can be done it would still have to be done by the users, or we can use EWS. Is that right? Because if we rely on the user to do it and they don't, all old calendar items will be moved to online archive next time the managed folder assistant runs with no easy way to move them back.
So is it possible to have a retention policy that moves everything to online archive after one year but exclude calendar?
Also, in Outlook I see Assign Policy in the ribbon. The options here are as follows:
Where are these coming from? These tags don't exist in our Default MRM Policy.