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NiranjanTPattanaShetty-7938 avatar image
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NiranjanTPattanaShetty-7938 asked ·

Exchange 2016 users do not see Allow Forwarding option under Response Options while creating a meeting request

Hi All,
Many thanks in advance, I was looking for is there any feature in Exchange 2016 that blocks "Allow Forwarding" option while creating a meeting request? Because we have users who cannot see this option while creating meeting request.
If this is a feature in Exchange 2016 how do I see or verify that is been enabled in our environment and also how do we disable it?

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Also, they dont see Response Options itself in Outlook on Web!!

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joyceshen-MSFT avatar image joyceshen-MSFT NiranjanTPattanaShetty-7938 ·

Hi @NiranjanTPattanaShetty-7938

Do replies below help?

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joyceshen-MSFT avatar image
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joyceshen-MSFT answered ·

Hi @NiranjanTPattanaShetty-7938

I'm afraid Exchange 2016 is not able to disable allow forwarding option.

As a meeting organizer, you can choose whether to allow attendees to forward a meeting invitation to others. When creating a meeting request, you can only use this option if your mailbox is hosted in Microsoft 365 or in Exchange Server 2019.

Detailed information are introduced in below links:

Prevent forwarding of a meeting
New Features Turn off forwarding for a meeting


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Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

Hi Joyceshen,
Thanks your inputs, I too found the same point when I checked in Google. The links which you have shared talks more about the control given by Exchange for a meeting organizer, whether the Organizer wants to allow forwarding or not from the attendees.

Our scenario here is, the organizer itself is not able to see the "Allow Forwarding" option under Response Options in Outlook client and they dont see the "Response Options" itself inOutlook on Web which is really surprising and not sure whether this behaviour is controlled by Exchange 2016 or 2019.


Thanks Niru,

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NiranjanTPattanaShetty-7938 avatar image NiranjanTPattanaShetty-7938 NiranjanTPattanaShetty-7938 ·

Attaching screenshots to explain better.61436-olnoresponse.png61384-olclntnorespons.png


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olnoresponse.png (27.8 KiB)
olclntnorespons.png (45.6 KiB)
joyceshen-MSFT avatar image joyceshen-MSFT NiranjanTPattanaShetty-7938 ·

Hi @NiranjanTPattanaShetty-7938

Any update? That's the expected behavior.

If you want to migrate to 2019 or O365, Exchange Deployment Assistant will be helpful to you!


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joyceshen-MSFT avatar image joyceshen-MSFT NiranjanTPattanaShetty-7938 ·

Hi @NiranjanTPattanaShetty-7938

Yes, that's the expected behavior. Exchange 2016 doen't support this feature. I tried in my Exchange 2016 get the same result.

If you want the meeting organizers use this option, you will need to migrate your users to Exchange 2019 or O365.

Thanks for your understanding!


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