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CherylRamsay-9946 avatar image
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CherylRamsay-9946 asked ·

Shared Group Calendars

I am trying to create a Shared Group Calendar, there are so many ways to do this and I haven't found the exact solution in any KB article or search. I did create a Group Calendar but it is not functioning the way I need it to. Following is a list of my needs as well as the challenges I have come across:

Goals: -

Shared calendar for all staff to view all details - Limited staff to “own” calendar, post events - Calendar needs to be available to be shared in our Sharepoint Portal: - Ability for all staff to view details in desktop mode - No mailbox is needed for either but OK if necessary based on setup - Calendar is only viewed within organization


The issues I am having:
- In desktop view, no staff can see the details, they just see "busy" - I cannot find where/how I can change the view for all users - If I add all staff as members, how do I prevent them from getting notifications any time an event is added? - In our Sharepoint Portal, staff CAN see the details, cannot see details in desktop mode other than owners - Only calendars that appear to be available to share in our Sharepoint site are Teams that I am on

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1 Answer

JulieWang-MSFT avatar image
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JulieWang-MSFT answered ·

Hi @CherylRamsay-9946,

What details do you want staff to view in desktop mode?

When we hover or double-click the event, it will display the following details:

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Original event in SharePoint:

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Hi @CherylRamsay-9946,

Is there any progress on this issue?

Please feel free to reply.

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@JulieWang-MSFT that is not what anyone sees. We want them to see the full details. But because it's a group calendar I can't change the settings for that anywhere (at least not that I'm aware of).

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Hi @CherylRamsay-9946,

If you grant all staffs Read permission, there is no connection to outlook desktop, so we could not see details in outlook app.

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If I misunderstood your issue, please feel free to reply with more information, such as screenshots.

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