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GeraldGarcia-6314 avatar image
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GeraldGarcia-6314 asked Reza-Ameri action

SharePoint 2013 restricting downloads of PDF documents

What site settings should be set in SharePoint 2013 to: 1. Restrict all but a limited set of users to a read only permissions (no download) for files in PDF format 2. Limit full control of all documents in all formats (including download) to one or two users 3. Work with all major browsers (Internet Explorer, Edge, Chrome)

office-sharepoint-online
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Hi @GeraldGarcia-6314 ,

Would you tell me whether your issue has been resolved or have any update?
I am looking forward to your reply.

Have a nice day!

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Hi @GeraldGarcia-6314 ,

Can you tell me whether your issue has been resolved or have any update?

I am looking forward to your reply.

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The issue has not been resolved. I need a process in SharePoint 2013 to allow users to view PDF documents in a site document library from any browser but not permit them to download or print a copy of a PDF file.

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Hi @GeraldGarcia-6314 ,

Have you tried the solution I proposed?

If you have any questions or progress, you can contact me in time. Looking forward to your reply.

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Reza-Ameri avatar image
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Reza-Ameri answered GeraldGarcia-6314 commented

You could set permission in SharePoint and you could do it not only for PDF but for other files too.
In case you set permission as View Only then user is only able to view document and won't be able to download it.
To learn more about permissions, take a look at:
https://support.microsoft.com/en-us/office/customize-permissions-for-a-sharepoint-list-or-library-02d770f3-59eb-4910-a608-5f84cc297782
These settings shall work with most browsers , just make sure you are using the latest version and SharePoint is fully updated.

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Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

Setting library permissions to View Only does not prevent the user from downloading a PDF document in SharePoint 2013

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trevorseward avatar image
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trevorseward answered trevorseward commented

You will need to deploy Office Online Server into your environment to do this. You can then assign them view only permissions for any file type OOS is able to handle, including PDFs (which get converted to Word Docs for viewing purposes only).

Alternatively, you can use Active Directory RMS to restrict what is done with files in SharePoint. This is the more complicated and costly solution as it requires end user licensing.

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Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

I do not have the option of purchasing another license

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Then you're out of luck. You need a server-side file handler to perform what you want to do -- which is provided by Office Online Server.

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EchoDu-MSFT avatar image
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EchoDu-MSFT answered EchoDu-MSFT edited

Hello @GeraldGarcia-6314 ,

You could customize permissions for list/library and item.

1) Library Settings >> Permissions for this document library >> Stop Inheriting Permissions >> grant specific users "Full Control" permission

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2) You can create a folder in the Document library and classify all PDF files into this folder. Then go directly to modify the permissions of the folder without setting up each PDF file.

More information, please refer to this article.

Thanks,
Echo Du
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5 |1600 characters needed characters left characters exceeded

Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

Granting View Only permission for a single PDF document does not prevent the user from downloading the file from the library. I do not see how creating a subdirectory will solve the problem.

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Hi @GeraldGarcia-6314 ,

Please the following steps:

1.You can create a folder in the Document library and classify all PDF files into this folder.
2.Select this folder and click "SHARE"

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3.On the Send link panel, select Ellipsis icon (...) and click on "Manage access"

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4.On the Manage Access page, click on "Advanced" link

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5.On the Permissions page, click "Stop Inheritiing Permissions"

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6.Then, click on "Edit User Permissions" and grant users "View Only" permission

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Thanks,
Echo Du


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