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ShabazAhmed-5117 asked JeffYang-MSFT commented

How to block users creating local group in there outlook

Hi all,

My organization requires restriction for users creating local group in there outlook. Kindly suggest.
Also how to check which users have created local groups in there outlook?

Thanks,
Shabaz

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JeffYang-MSFT answered JeffYang-MSFT commented

Hi @ShabazAhmed-5117,

Welcome to our forum.

Before going further, I would like to further confirm your issue for better research. Do you mean that you would like to prevent users from creating Outlook Contact Group like below? Or you want to prevent users from creating Distribution Groups?
88459-image.png

If you mean that you want to prevent users from creating Distribution Groups, I found some articles which tell how to achieve this, please check:
Manage who can create Microsoft 365 Groups
How to prevent users from creating and managing distribution groups in Office 365

If you mean that you would like to prevent users from creating Outlook Contact Group from desktop client side like the screenshot above. As I know, different Outlook client versions usually use different methods and values to disable its own features. So, please try to collect the version number of your Outlook via File > Office Account > About Outlook for us, so that we could do the tests in the same environment as yours.

Any update, please feel free to post back.


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Hi @JeffYang-MSFT

Thanks for your reply.

I want to prevent users from creating outlook contact group from desktop client side.
We use office 2010 = version 14.0 and office 2016 = version 16.0.

Please suggest how to do it.

Regards,
Shabaz Ahmed

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Hi @ShabazAhmed-5117,
Thanks for your reply.
Here is some of my updates. I tried lots of tests and researches, we do can disable the New Contact Group button like below both in Outlook 2016 and Outlook 2010.
89012-image.png

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Hi @ShabazAhmed-5117,
Steps to disable this button:
1. Import the Office 2016/2010 Group Policy template into your Group Policy
Office 2010 Administrative Template files
Administrative Template files (ADMX/ADML)for Microsoft 365 Apps for enterprise, Office 2019, and Office 2016
2. Then, in GPO, go to: User Configuration | Administrative Templates | Microsoft Outlook 2016/2010 | Disable Items in User Interface | Custom | Disable command bar buttons and menu items
3. Double "Disable command bar buttons and menu items" and enable this option to edit.
4. Enable it and add the button ID 20116 and button ID 5435
89015-image.png
5. Save your edit and restart your Outlook client.

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Hi @JeffYang-MSFT ,

Thanks for your answer. I really appreciate your response.

Regards,
Shabaz

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