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AH-5837 avatar image
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AH-5837 asked AH-5837 commented

Alternative solution for SharePoint Version, approval status to be used in Word Documents

In SharePoint historically the Library level Information Management Policy have been used to link Version, Approval Status and other column metadata into Office Word application has used the Labels feature to add these.
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And in this article the depreciation of the feature is confirmed along with the communication not to use this in SharePoint 2013 and 2016.
https://docs.microsoft.com/en-gb/SharePoint/governance/information-management-policy-planning

Are there alternatives that do not use Automate or workflow, available as an alternative to allow a Word Document to use these SharePoint fields? In my research and testing I have followed a few techniques to replicate a separate version column and sync this to the SP Version viw Automate - However, the workflow and writing to a column causes the SP version to be incremented. This approach is not therefore stable or controlled.

Is there therefore, a supported simple alternative?

Thanks

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EchoDu-MSFT answered AH-5837 commented

Hello @AH-5837 ,

Welcome to Q&A Forum!

As the documentation you provided says, the Label policy feature has been deprecated and should not be used in SharePoint Server 2013 or SharePoint Server 2016.

However, you can still use the Label policy feature in SharePoint Server 2013/2016.

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Thanks,
Echo Du
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Hi @AH-5837 ,

Is there anything else I can help with regarding this issue?
You can comment us at any time and we will continue to follow up.

Thanks,
Echo Du

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Without the Timeline information from Microsoft I can agree with Echo Du answer - Not 100% but still a working solution for now

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AH-5837 avatar image
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AH-5837 answered EchoDu-MSFT commented

Hi Echo Du,
Thanks for your reply on the labelling feature. As you say the feature remains usable, but is depreciated. I was looking for a replacement solution as the feature is tagged for deprecation and I am trying to avoid using it to provide a future proofed.
Also, the current label feature is limited to one composite filed and my customer is looking for separate linkage of the version, SharePoint approval status and if possible the approver person.
Do you know how long the current label feature is to be maintained in the SharePoint roadmap?

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Hi @AH-5837 ,

Thanks for your reply.

As this article said,The label policy feature has been deprecated in SharePoint Server 2013/2016.

Although this feature can still be used, there are no official resources to explain that the label policy feature timeline

It is recommended that you can use Add SharePoint Metadata to Word Document to replace the label policy feature.

Thanks,
Echo Du
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