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RoopakSahoo-2043 asked AllenXu-MSFT commented

MS Teams Public/Private channel VS SharePoint Online

H Team,

Nowadays users are creating MS Team chat group with public and private channels, which create SharePoint sites as a backend where they store the files and folders for chat groups.

Later on users are using the same MS Teams created SharePoint sites instead of creating a site or subsite using SharePoint online and then they used it for data migration and all other as usual activities that they used to do earlier with SharePoint online sites, Is it fine to do so with MS Team created Public/Private channels as a SharePoint site.

Is there any limitation for MS Team created SharePoint site in compare with SharePoint Online sites and is it recommended to do so?

office-sharepoint-online
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AllenXu-MSFT answered

Hi @RoopakSahoo-2043 ,

Compare with SharePoint Team Site, there is absolutely no limitation for MS Teams created SharePoint site. Team members can cooperate and work together through Teams channels and SharePoint. Actually, This is a recommended behavior by Microsoft. Microsoft 365 — including Teams, SharePoint, and OneDrive — is designed to be a universal toolkit to give your team members integrated and flexible ways to work for their projects and tasks.


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RoopakSahoo-2043 answered AllenXu-MSFT commented

Hi Allen,

Thanks for your reply, consider a scenario where the SharePoint Online admin is only having permission to create a site collection in their tenant, and users in the same domain can only request for the site creations to admin.

However with MS Teams, users are creating the site collection by their own in the tenant, while following the link "create a team" some users might not required it to create a private channel but they used to create as it is easily available, it also increases unnecessary creation of site collection on the SharePoint Online tenant.

As far as the limitation is concern recently i found that when you click on "create a team" it will create a site and private group where members of the groups can access the site, but when you try to edit the group permission it will not allow you to do so, whereas in SharePoint online sites the site owner can do the group permission modification without any issue.

Now consider a scenario where a site owner need to change the permission of private group member, so that the members of the group should not able to delete/rename/move the items, So when we try to do so the "Edit User Permission" option is found disable from the ribbon as specified in the below screenshot.

Kindly suggest.


98150-editpermissiondisabled.png



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@RoopakSahoo-2043

This is a known limitation in all Microsoft 365 group team sites, not only sites created by teams. It's to protect you from messing up the permissions with regards to the underlying Microsoft 365 Group that's created for modern team sites and keep the basic permissions model controlled through Microsoft 365 Group settings working. You can manage user permissions here:
98541-image.png

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RoopakSahoo-2043 answered AllenXu-MSFT commented

Hi Allen,

Thanks for the information, its all on the site templates which we used for creating the team sites, so if we are creating the teams site without Office 365 group then we have full control on the permission of the SharePoint groups, however if we create the team site using Office 365 group then we can't do the changes in the group permissions.

Team site using Office 365 group

As far as the above scenario is concerned where the site owner need to change the permission of private group member so that the members of the group should not able to delete/rename/move the items.

We have checked that it can't be done on the site level, but we can do it on the document library level
for that we need to break the document library permission and then can change the member group permission to our own created permission level, but is it recommended to do so? can you please suggest.99286-teamsitetemplates.jpg



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@RoopakSahoo-2043

OFC you can grant unique permissions to a library/list even to a specific file/list item based on your own needs. It is recommended.

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