question

PBaszak avatar image
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PBaszak asked SharonZhao-MSFT commented

Teams meeting in parts

In Outlook when I have meeting depends one project I can create few meetings - it is just info in calendar, in schedule but in Teams there is something like room where is chat, there are some files etc.

Situation: big project where meetings are needed but these meetings cannot be in cycle. One day I have meeting at 8, next day at 10 and two days after at 9.

In this situation I can create three others meetings in Teams but I don't know how to split them to one where all participants can see what was written on chat, what files were added to this meeting.

How to manage this?

office-teams-windows-itpro
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TinaBlease-0634 avatar image
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TinaBlease-0634 answered PBaszak commented


If you need to make meetings at different times each day, go to calendar and the date and create meeting for the proposed time. You have to repeat this for each meeting. Do not repeat the meeting over a period of days and this enables you to choose different times for each one.

If you invite everyone to the meeting they should automatically have access to files shared in the chat whether they attend or not.

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I will test it. I understand you mean calendar in Teams - not in Outlook.

Previously I created a meeting in Outlook and then I choose "Meeting in Teams". This create special links in calendar - not necessary to open this meeting - just click from calendar view to join the meeting.
But when I create another meeting then when I choose "Meeting in Teams" it creates other "room" (chat etc.). So I copy body of first meeting to another but then I didn't get this information on calendar that is meeting in Teams and no "join meeting" button.

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SharonZhao-MSFT avatar image
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SharonZhao-MSFT answered SharonZhao-MSFT commented

@PBaszak,

Do you mean that you want to merge the three Teams meeting into one?

If so, it is hard to realize it. You could update the time of the same Teams meeting. Then, send update to the participants. A Teams meeting URL will never stop working. For more details, please refer to this article.

Meanwhile, as TinaBlease said, you can edit the meeting summary conversation and the participants could have the access to the chat, files, Meeting notes and Whiteboard.


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No, I need to create few meeting dates which is connected to one Teams meeting and all scheduled dates are with "Teams button" to join from calendar view.

Manually I can create these meetings but without these links.

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@PBaszak,

This feature is not supported now.

I created a feedback in Teams UserVoice. You could vote here.

Microsoft will always focus on customer’s feedback and experience. Some new features would be added to the services based on customers' feedback in the future, and your good ideas will be very helpful for them to improve the service.

Your time, understanding and cooperation will be highly appreciated.



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