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frob avatar image
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frob asked EchoDu-MSFT edited

Without using SharePoint Online, how can I get simple lists and workflows in O-365 to collaborate with external users?

Hi there

Our SharePoint Online is restricted to internal users by our security folks.
Other than SharePoint Online, is there anything in Office-365 to enable our users to collaborate with external users with basic lists and workflows?

Thanks.

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EchoDu-MSFT avatar image
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EchoDu-MSFT answered EchoDu-MSFT edited

Hi @frob-0826 ,

According to my research, we could not realize your design in O365.

On the one hand, you can get simple lists through OneDrive and Microsoft List, but if you don't use SharePoint Online, you can't get workflows.

On the other hand, because your SharePoint Online is restricted to internal users, the relative OneDrive can only be used by internal users (Sharing settings for OneDrive can't be more permissive than your settings for SharePoint), so you can't get the lists through OneDrive and Microsoft List.

Related References:

Thanks,
Echo Du
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Hi Echo

  • We can set SharePoint Online to be open for all, and restrict external users from within the websites.

  • Can we still use MS List and have workflows with external users without opening SharePoint sites to external users?

Thank you.



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Hi @frob-0826 ,

By design, there is no able to realize your design.

If you set SharePoint Online to be open to Anyone and restrict External Users from within the websites. Then you can’t share lists with External Users, so External Users can’t access lists.

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Thanks,
Echo Du


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michev avatar image
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michev answered

That's a question you should be addressing to your IT folks. Something like Microsoft Lists would probably do, of course it depends on what the configuration is.

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