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TrimX-2313 avatar image
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TrimX-2313 asked KaelYao-MSFT commented

Organization-wide signature only on first message

I have created a Transport Rule to add an HTML text signature to the end of an outbound email but how do I stop it from adding it to ever email in an ongoing conversation between two people?
The whole problem is that the signature of each employee is unique, since it contains exactly his contact information, respectively, it is necessary for the exception to check that each unique signature was embedded in the text only once. I tried to search for %% Email %% in the text. But the problem is that, as I understand it, only the final text can be added to the exceptions. Did I understand correctly that you can get rid of this problem only by registering many exceptions, specifying the contact details of each employee?
Is there a simpler and more concise solution to this problem?
I used google translate to translate my problem, sorry for the mistakes if there are any.

office-exchange-server-mailflow
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michev avatar image
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michev answered TrimX-2313 commented

That's why people use third-party products for signatures :)

You can try adding exceptions for common subject-based strings such as "RE:" or "FW:" and that should cover a large portion of non-first messages, but as those strings are language specific, you will need to come up with quite the list...

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Yes, but then any subsequent signatures of other employees will not be added to the letters, which is not permissible :)

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KaelYao-MSFT avatar image
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KaelYao-MSFT answered KaelYao-MSFT commented

Hi @TrimX-2313

Would you mind sharing the detailed settings of the signature with us?

To my understanding, you are using text patterns like %% Email %% in the HTML signature to extract the properties from Active Directory.
However, as you mentioned, exceptions based on these text patterns won't work.

Would it be possible to add some specific text or phrase to the signature?
For example the signature is like:

 <div>
 Contact me<br/>
 %%displayname%%<br/>
 Email:%%Email%%<br/>
 Phone:%%PhoneNumber%%
 </div>

If it is possible, you may use the specific phrase (Contact me) as the condition of the exception.


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We have the following problem:
A, B, C - signatures of employees(each is unique)
We have:
Email message:
{
(here is the expected text)
А
В
А
А
В
С
}
You need to get:
(Message text)
А
В
С

Your option will remove the signatures of employee B and C, which is impermissible

Yes, that's right, I extract the properties from Active Directory

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Hi,

Thank you for the clarification.

While I suppose there is no other way to achieve this rather than adding many exceptions for each employee in the mail flow rule on Exchange side.
Or by using a third party tool.

Would it be possible to have the employees set their signatures in their Outlook?
Create and add a signature to messages


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Bad idea. They use OWA, Outlook for Android/iOS and default Outlook on Windows. Need server-side solution. Thanks for answer!

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