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YvetteMarshall-3350 avatar image
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YvetteMarshall-3350 asked ElsieLu-MSFT edited

Sharepoint Documents Choice Column - Autofilling!

Hi

I store documents in sharepoint and use additional columns to identify cost centres etc. Documents are uploaded and I then add details to related columns by opening the document information panel. Just recently I have found that the choice columns are being automatically populated with the details of the previous document when I used the arrow key to move to the next document. This is causing problems as I had power automate flows that were triggered by the changes in these fields.

Can you let me know how to stop this auto filling of the choice fields from happening?

Thank you

office-sharepoint-online
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ElsieLu-MSFT avatar image
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ElsieLu-MSFT answered

Hi @YvetteMarshall-3350 , welcome to Q&A forum!

Per my test in my SPO, I am not able to reproduce your issue. If I misunderstood the issue, would you like to share screenshots or videos to help us better understand your situation?

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YvetteMarshall-3350 avatar image
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YvetteMarshall-3350 answered ElsieLu-MSFT edited

Hi I have attached a pdf of the screen view where I have the problem. You will see that I have a document open, which I need to get the information to enter in the DIP.

The document is 2 of 98 in this scenario. I use the arrows next to the "2 of 98" to move between the documents. I have circled some fields that are "choice". The problem I am having is that the choice fields are being automatically populated with the entries from the previous document, replacing any defaults. I am having to correct them each time.

I had power automate flows that were triggered when I selected the department. Because sharepoint is now copying the department from the previous document, the flow is being triggered by that, before I can select the correct department.

This has only just started happening, the system has been working fine since we started using it this way last summer.

Any help would be greatly appreciated.


104643-sharepoint-query.pdf



sharepoint-query.pdf (135.5 KiB)
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Hi @YvetteMarshall-3350 ,

We will do some testing and research on this issue, and any updates will be post here.

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