question

JustinMicheal-7973 avatar image
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JustinMicheal-7973 asked MarileeTurscak-MSFT answered

Azure Protection

i use Azure Information Protection Unified Labeling Client, using Office 20XX Standard (Not supported for Protection) version: 2.9.116
Is it is possible to take over the sensitivity label, when we try to save an office document to an pdf document.
We have tried it several times but it didn't work. Therefore, we wanted to ask you if you have a solution for that problem?

Situation now:

If you classify an office document with the sensitivity label “Internal” and save it as PDF. If you open the PDF file, you won’t see any label there.

You have to rightclick on the document > classify and protect > and add a label.

Our expectation :

If you classify an office document with a sensitivity label and save it as PDF and open the PDF file > the sensitivity label should be visible on the PDF document. We want to prevent that the user needs to apply the classification more than one time.

azure-information-protection
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1 Answer

MarileeTurscak-MSFT avatar image
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MarileeTurscak-MSFT answered

In order to read the protected PDFs, they need to use a supported reader such as Adobe acrobat.

https://office365itpros.com/2020/07/13/reading-pdfs-protected-sensitivity-labels-edge-browser/

If you are opening the PDF on mobile, you need to use the AIP viewer app: https://docs.microsoft.com/en-us/azure/information-protection/rms-client/mobile-app-faq

If you are saving as a PDF, the PDF is a new document, and you need Export rights to be able to generate it. So the code is to inherit the label is not there. There is an open feature request for this here: https://office365.uservoice.com/forums/928576-microsoft-information-protection-mip/suggestions/31916344-inherit-the-classification-label-during-export-ope




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