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ProjectSCMAtharAufi-4117 asked EchoDu-MSFT commented

Sharepoint List as Flow Co-Owner: User cannot edit or manage Flow

New user have permission to Sharepoint group and Lists, can also run the Flow, but the said Flow does not show up in his My Flow section of Power Automate

So the creator makes instant flow for the Sharepoint Lists to be used by everyone. The flow is owned by creator (account deactivated) and Co-Owned with the said Sharepoint Lists.


That's basically the question. Why didn't the Flow appear in My Flow if he can use it? Why can't the new user manage the said Flow? How the creator should arrange the Flow ownership so that the whole Sharepoint Group can manage single centralized Flow (not a copy for each member)


Sorry but I'm new here, so if there's any screenshot needed please tell me. Thanks

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1 Answer

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EchoDu-MSFT answered EchoDu-MSFT commented

Hello @projectscmatharaufi-4117 ,

Welcome to Q&A Forum!

According to my test, if you add the entire SharePoint list or library as owner of the Flow, it is true that the Flow will not appear on the this user’s My flows page.

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If you want the SharePoint group to be able to manage this flow, please following steps:

1.Log in to the Power Automate as the administrator who has created the flow.

2.Share this flow with SharePoint Group

  • Share >> Users and groups >> enter name, email or user groups in the "Add a user or group as owner" text box

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3.This Flow will appear in "Shared with me" tab of user's My flow page.

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Thanks,
Echo Du
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Thank you for your answer, really adds depth to my understanding of how to use Flows.

However, the creator account has been deactivated, and from my understanding the only way to gain control of the Flow is to reactivate it.

But thank you nonetheless, I just hope I don't post it in the wrong forum (oops).


Do you by any chance can refer me to any resources or material that helps new user with structured learning? Would be great to avoid mistake like this in the future

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EchoDu-MSFT avatar image EchoDu-MSFT ProjectSCMAtharAufi-4117 ·

Hi @ProjectSCMAtharAufi-4117 ,

Thanks for your reply.

Here are some links that might help you:

Thanks,
Echo Du


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