Scan to SharePoint with microsoft flow is too slow

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77293397 asked Apr 7, '22 77293397 commented Apr 22, '22

Scan to SharePoint with microsoft flow is too slow

Hi there. We recently moved to SharePoint.

On our local file system, our office staff used a scan to smb function to scan files in. To replicate this... i set up scan to a shared mailbox, and created a few microsoft FLOW paths to pull out the attachment and drop it in a scan folder in sharepoint.

It works fine, except the flow process only happens once every 5 minutes, and sometimes this is longer than a hurried person wants to wait. Is there a way I can make the flow that checks for email and moves the attachment to a scan folder, happen more often than once every 5 minutes?

Perhaps a specific license that allows FLOW to run more regularly?

PS. before you ask, they don't want scan to email... they want scan to folder.

Thanks

office-sharepoint-online sharepoint-workflow

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YiLu-MSFT · Apr 07 at 09:41 AM

Hi @77293397
Could you provide some screenshot to let me learn about yoou flow? What are their triggers？

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77293397 YiLu-MSFT · Apr 08 at 04:15 PM

I've attached the screenshots below.

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Answer 1 · 2022-04-07T15:50:54.973Z

77293397 answered Apr 7, '22

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Answer 2 · 2022-04-13T10:35:58.217Z

YiLu-MSFT answered Apr 13, '22 77293397 commented Apr 22, '22

Hi @77293397
The maximum flow frequency for User based or App based plans is 1 minute, however if you are using Free plan it will be 15 minutes. And if it is Flow for Office 365 (Plan from your Enterprise license E3, E5 etc) and Flow for Dynamics 365 it will be 5 minutes. For more information about Automated trigger recurrence frequency, you could refer to:
https://ashiqf.com/2020/05/30/automated-trigger-recurrence-frequency-power-automate/

If you use Flow for Office 365 plan, the Maximum flow frequency is 5 minutes. It doesn't mean that your flow always be triggered once per 5 minutes, the flow has its own trigger interval. In addition, the trigger would have its own limits within Microsoft Flow, the trigger would take effect on the trigger interval of the flow.

The Maximum number of runs per month (per user) is 2000, it means that per user per month could only run flow for 2000 times at most. If your company exceeds more than the included runs per month per user, you can buy an additional quota of runs per month.

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77293397 · Apr 13 at 11:15 PM

So what exactly do I need to do here?

I have my FLOWS made. They work, but they are on a 5 min interval.

Do I need to just buy a different license and that will allow me to set them to 1 min intervals?

Or do I need to re-create these FLOWS in LOGIC APPS and from there I can use 1 min intervals?

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YiLu-MSFT 77293397 · Apr 14 at 09:43 AM

Yes, you need to buy a different license.

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YiLu-MSFT 77293397 · Apr 22 at 01:33 AM

Hi @77293397
I am checking to see if the problem has been resolved.
If you have any questions or progress, you can contact me in time.

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77293397 YiLu-MSFT · Apr 22 at 08:10 PM

It has not been resolved.... no.

I read what you posted. I followed the microsoft guide... and but it won't let me create a logic app. i reached out to microsoft, they just deferred me to a consultant... so i'm waiting on the consultant to tell me what I need to do.

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