question

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GeoffSatterfield-2171 asked FaeryFu-MSFT commented

Outlook Email Template Copies To Field to Body

Is it possible to have a certain spot in the Body of a message get automatically filled in by what's in the To field? Likewise with the Subject field? So, I am building an email template that multiple people will use and I am looking ot make it e4asier for them to use by having the name in To Filed automatically populate in the greeting. Also, the Subject will change with each use and I would like the Subject field to automatically populate at a specific spot in Body.

Example:

To: Joe Smith
Subject: Article 123456

Hi Joe Smith,

Regarding Article 123456...



office-outlook-itpro
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1 Answer

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FaeryFu-MSFT answered FaeryFu-MSFT commented

Hi @GeoffSatterfield-2171 ,

Welcome to our forum!

As far as I know, from outlook, you can use auto fill feature to fill a name in the email body:
1. Open a new Mail and navigate to ‘Quick Parts’ > Save Selection to Quick Part Gallery.
2. On the Insert menu, point to Quick Parts> and select the word of phrase which you want to insert.
https://support.office.com/en-us/article/Automate-common-or-repetitive-tasks-with-Quick-Steps-B184F89F-3738-4562-96DE-C0244EA830F2

Is it possible to have a certain spot in the Body of a message get automatically filled in by what's in the To field?

According to my search, you'll need to use a macro. Here is an article about Make Outlook email template with variables using VBA.
(Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.)

Please kindly understand that the tag” office-outlook-itpro” which mainly focus on general issues about Outlook desktop client, and we do know little about development, it is recommended you post your thread with "office-vba-dev" tag, so people in that forum can help you.

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Hi @GeoffSatterfield-2171

I am writing to check if you have tried the suggestions I mentioned before.

If you need further help, please provide more detailed information, so that we can give more appropriate suggestions.

Warm thanks!

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