question

johnjohn-0472 avatar image
0 Votes"
johnjohn-0472 asked XuyanDingMSFT-4872 commented

"Allow members to share the site and individual files and folders." will make the site got messy overtime

Inside each SharePoint site there is an option to allow members to Share files with other members using this setting:-

199560-image.png

My question is when we should allow this? as per my experience, if we allow members to Share files with new members, this will cause the related files/folders to have unique permissions, and after couple of months the files permissions will became almost impossible to maintain. so for long running sites, should we always disable this option? and instead create multiple libraries and group the files based on the permissions we need to apply, so we only manage the permission on the library level? rather than having most of the files having unique permissions?

Thanks


office-sharepoint-onlineoffice-sharepoint-server-administrationoffice-sharepoint-server-developmentoffice-sharepoint-server-itpro
image.png (20.0 KiB)
· 1
5 |1600 characters needed characters left characters exceeded

Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

Thank you for your question. We are currently looking into this issue and will give you an update as soon as possible. Thank you for your understanding and support.

0 Votes 0 ·

1 Answer

XuyanDingMSFT-4872 avatar image
0 Votes"
XuyanDingMSFT-4872 answered XuyanDingMSFT-4872 commented

Hi @johnjohn-0472,

I recommend that you create multiple libraries and group files based on the permissions you need to apply. If sharing permissions are not restricted, users with edit permissions can always share files, disabling the "Allow members to share the site and individual files and folders." option can limit the sharing scope of users.
per my test, when the option is disabled, the range of "people in tenant with the link" will be restricted and grayed out.
200204-screenshot-2022-05-09-161445.png



If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.



· 3
5 |1600 characters needed characters left characters exceeded

Up to 10 attachments (including images) can be used with a maximum of 3.0 MiB each and 30.0 MiB total.

Hi @johnjohn-0472,

Is there anything else I can help with regarding this issue?

You can comment us at any time and we will continue to follow up.

0 Votes 0 ·

Hi @johnjohn-0472,

Is there any progress on this thread? Please feel free to let me know.

0 Votes 0 ·

HI @johnjohn-0472,

Is there any update on this thread? Comment here if you still need any help.

0 Votes 0 ·