Enhancing TFS 2010 Dashboards – Project Mgmt, Bugs, Builds, etc.

As we build out our dashboard to show our progress on our software projects, we quickly enjoyed the luxury of the new TFS Dashboard views that utilize Windows Sharepoint Services (WSS) web part Page Viewer.  This web part connects to a URL on the TFS application tier called tfsredirect.aspx that then will load a report from the report site.  To summarize,

For the most part, I’m liking the dashboard and its default web parts – Burndown & Burn Rate.  The users of Beta 2 quickly found out that by default this was broken and often shows an SRS error when hitting the project portal.  This is easily correctable.

However, the point of today’s post is to share with the audience how to expand the power of the dashboard and share what I’ve learned in building a portal that helps my team stay on top of their projects.

SharePoint “Default” Collection Site vs. TFS Dashboards

In TFS 2010, everything starts at the collection level and fans out from there.  All projects are now a member of some collection, such as DefaultCollection.  By default, the root of the site collection is always hosted at the address http://tfsapptier/sites/[collectionname].  This represents the Site Collection for every project, and, based on permissions the Web part will show up in the list of projects on this site.  A Site Collection administrator will see all projects, whereby  project user would only see what they have rights to see.

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As you can see, a Site Collection administrator sees everything while standard project users will see just Home and the projects they have permissions to access.

Enhancing your “Out of Box” Dashboards in TFS 2010

Anytime a user starts at the home they will see the default Site Collection site.  However, when the user selects their individual project they are directed to that projects dashboard.  The project dashboard is actually a specialized site located at the URL for each project, such as http://tfsapptier/sites/[collectionname]/[projectname]/dashboards/projectdashboards_wss.aspx.  This page is where your typical dashboard on per project is located.

In our case, I wanted to have a centrally located place that any partner or team member could quickly see our progress in any sprint (We use SCRUM for our software development) so I started by re-doing the home page for the site collection.  I did this re-work using Microsoft Office SharePoint Designer 2007 as I wanted to change the way the layout worked.  I wasn’t the artist, though, and I give Bryan Allen credit for the pretty look and feel.  What I did have to do is change the web part properties to go horizontal, not vertical so reports could sit side-by-side.  This isn’t the design of the home page that you are looking at here -imageInstead, I didn’t want announcements or Calendar.  Instead, I wanted a dashboard that would show real-time status for each of our software projects so that anyone could find out quickly how we are doing.  I designed the page by removing the announcements & calendar web parts and then, using SharePoint Designer, adding horizontal rows (named First, Second, Third – unique, ay?) that could then house my various web parts to describe each project.  Beyond that, I also utilized it to define the projects so that people would understand what they are in simple terms.  After saving, here is what I have -imageThis is all “out of box” with TFS 2010.  This required no custom code but just simply some changes to the home page utilizing SharePoint Designer.  Let’s talk about how this was done…

Utilizing Web Parts from each Project

The first thing to note is how TFS 2010 in-box dashboards were created.  If you go to any project in Visual Studio (or via your SRS link), you will notice that there is a Dashboards folder with two reports.  The Burndown & Burn Rate are the built-in reports coming in TFS 2010 (unless we change this between RC1 and RTM which is doubtful).  If you inspect the web parts closely in the project site, you will notice that they are using the Page Viewer Web Part and that they access a URL -

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This will quickly get inspected to notice that it uses the following URL -

/sites/[collectionname]/[projectname]/TfsRedirect.aspx?tf:Type=Report&tf:ReportName=Project Management%2fRC2 Remaining Work&tf:ShowToolbar=0&Width=250pt&Height=180pt

The magic comes when you know that you can easily add any Web Page Viewer part and simply replace the following in each URL-

/sites/[collectionname]/[projectname]/TfsRedirect.aspx?tf:Type=Report&tf:ReportName=Project Management%2fRC2 Remaining Work&tf:ShowToolbar=0&Width=250pt&Height=180pt

If you replace this with Build, Bugs, Dashboard, or Tests and then the report name you will be in business.  You now have you a highly valuable dashboard that allows management to get insight into the projects velocity and success all using out-of-box components.

IsDashboard Parameter

The first thing you will notice when you start adding reports from other folders, such as remaining work, is how they are displayed are much different.  They show the report title and all the standard SRS report contains.  This doesn’t make it nice when attempting to use in a Dashboard.  The great TFS folks, though, in there mighty wisdom knew that folks such as me would come calling and demanding the ability to show these other valuable reports on the Dashboard.  Enter the “InDashboard” parameter.

For each report outside of the dashboard, the schema supports a parameter called “IsDashboard” and it is a boolean.  It is very easy to change this to True using your Report Manager and all of a sudden you have some nifty tools to make a highly effective dashboard.

Steps to change parameters for TFS 2010 report to be on a dashboard:

  1. Hit your Reports server by going to http://tfsapptierserver/reports
  2. Click on your project collection
  3. Click on the project where you are attempting edit (like project management)
  4. Click Show Details in the right hand top cornerimage
  5. Click the edit buttonimage
  6. Click parameters
  7. Towards the bottom, you will see “IsDashboard” with a true/false selectionimage
  8. Select True
  9. Click Apply
  10. Now run your report

Before: (with False)

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After: (with True)

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Summary

In today’s post I focused on helping you evolve your TFS project dashboard by bringing together the various steps it takes to grab report data from the various projects.  This makes it very handy as then users can hit a single location and see the status of your project and that leaves you more time to yell at developers and testers.  <kidding>

Thanks,

-Chris